Senior Executive Assistant to Space Systems Leaders

US Diversity Job Search; Colorado Springs (CO); On-site; USD 115,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k)

PTO

Paid Parental Leave

Military Differential

Tuition reimbursement

Paid federal holidays

Job summary

Galapagos Federal Systems LLC seeks an Executive Assistant to support US Space Force acquisition activities, providing executive-level admin and logistical support to senior leaders within SYD 81 PAE - Infrastructure Program Office.

The role requires active TS/SCI clearance, 5+ years in DoD-like environments, and experience using ETMS2 for task management. Bachelor’s degree preferred; benefits include comprehensive insurance and 401(k).

Qualifications

• Active TS/SCI clearance required.
• 5+ years of executive-level admin or program support experience in DoD/government.
• Experience with ETMS2 or similar task management systems.
• Knowledge of program management concepts and processes.

Responsibilities

• Coordinate daily Senior Leader activities across SYD 81 and program staff.
• Manage SML/ML calendars, correspondence, meetings, and logistics.
• Support SYD-level meetings including Teams, readiness, and access.
• Collect and consolidate readiness data and Visit Access Requests (VARs).
• Support facilities, supplies, records, and documentation management.
• Track actions in ETMS2 and monitor suspense dates.
• Prepare Weekly Activity Reports and other program documents for leadership.
• Collaborate with cross-functional teams and government stakeholders to support program objectives.

Skills

TS/SCI Clearance

Executive support

Program support

Education

Bachelor's degree

Tools

ETMS2

Job description

Galapagos Federal Systems LLC seeks an Executive Assistant to support US Space Force acquisition activities, providing executive-level admin and logistical support to senior leaders within SYD 81 PAE - Infrastructure Program Office.

The role requires active TS/SCI clearance, 5+ years in DoD-like environments, and experience using ETMS2 for task management. Bachelor’s degree preferred; benefits include comprehensive insurance and 401(k).