Space Coordinator

ABM industries; Mountain View (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

ABM Industries is seeking a Space Coordinator to act as the primary workspace partner for assigned Product Areas. You will manage seat allocations, drive floor plan accuracy, and support office moves while delivering exceptional client service.

The role requires strong organizational skills, proactive collaboration with Workplace Planning, and hands-on on-site duties to ensure seating and spatial layouts meet business needs.

Qualifications

• Strong organization: manage floor plans, seating charts, and headcount forecasts with precision.
• Exceptional client engagement: build rapport with managers and provide white-glove support.
• On-site agility: comfortable walking office sites and performing physical audits.
• Collaborate with Occupancy Planning, Workplace Planning and FM teams.

Responsibilities

• Manage seat allocations and ensure floor plan accuracy.
• Coordinate space audits and updates with WPP and Occupancy Planning.
• Support office moves and post-move validation.
• Partner with cross-functional teams to address workspace requests.

Skills

Organization

Client engagement

On-site mobility

Cross-functional collaboration

Job description

We are seeking a detail-oriented and proactive Space Coordinator to act as the primary workspace partner for assigned Product Areas PAs. In this role, you will bridge the gap between team leaders and Workplace Planning, ensuring our physical environments adapt seamlessly to team growth, headcount changes, and daily operational needs. You will manage seat allocations, drive floor plan accuracy, and support office moves while delivering exceptional client service.

Pay: $____ per hour.

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

401(k) - You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested.

Benefits: ABM offers a comprehensive benefits package.

For information about ABM's benefits, visit ABM Employee Benefits: Staff & Mgmt

Client Engagement & Product Area Partnership

• Serve as the primary point of contact for managers within assigned PAs, understanding unique team dynamics, daily workflows, and equipment requirements.
• Work directly with team leaders to collect projected headcount information and report accurate data back to the Workplace Planning WPP team.
• Act as a liaison between leadership and seat assignment requestors to evaluate requests and manage efficient allocation paths.

Space & Occupancy Management

• Conduct routine space audits and field verifications to guarantee seating assignments and floor plans remain 100% accurate; report any discrepancies to WPP.
• Identify and designate seating placements for new hires and internal transfers.
• Escalate capacity constraints, bottlenecks, and broader planning issues to WPP proactively.
• Collaborate with Occupancy Planners on block plans, restacks, and larger scale projects by gathering team location/adjacency data and updating the 'people mover' system.
• Coordinate small team moves, desk changes, and localized shifts with Occupancy Planning.

Operations & Move Execution

• Support end-to-end move execution and perform post-move validation checks.
• Partner with cross-functional (xFN) teams—such as Facility Management FM—to address workspace requests, including adjustments for acoustic panels and other minor environment upgrades.

Key Skills & Qualifications

• Strong Organization & Detail Orientation: Exceptional capability to manage multiple floor plans, seating charts, and headcount forecasts with absolute precision.
• Exceptional Client Engagement: Proven communication and interpersonal skills to build rapport with managers, handle allocation requests tactfully, and provide white-glove support.
• On-Site Agility: Comfortable walking office sites regularly, performing physical audits, and verifying spatial layouts in person.
• Cross-Functional Collaboration: Ability to partner effectively with Occupancy Planning, Workplace Planning, and Facility Management teams.

Key Skills & Qualifications

• Strong Organization & Detail Orientation: Exceptional capability to manage multiple floor plans, seating charts, and headcount forecasts with absolute precision.
• Exceptional Client Engagement: Proven communication and interpersonal skills to build rapport with managers, handle allocation requests tactfully, and provide white-glove support.
• On-Site Agility: Comfortable walking office sites regularly, performing physical audits, and verifying spatial layouts in person.
• Cross-Functional Collaboration: Ability to partner effectively with Occupancy Planning, Workplace Planning, and Facility Management teams.

Shuffles W with managers and identifying where to place people, working back and forth with managers. Identifying headcount

New Hire Process - Seating people, understanding where people need to be seated and where they need to be adjacent to others.

Should be subject matter experts for 'everything seating', approvals, 'homework', being POC for Admins for anything that the team needs space-wise. ABP helps flag major things that happen but SCs coordinate small day to day things

Accessibility and wayfinding - First POC for all space questions and navigation, provide a hands-on support for people who need accommodations, close working relationship and excellent customer service. Understanding ins and outs of individuals needs

Understanding team special needs - Cabinets, storage, data and ports (specifics), and power needs, adjacencies, spatial needs (SF of each element, etc)

Audits and space data consistency:

Audits: waydesking checks, furniture audit, clean and well used space, sound proofing

Proactive space audits to flag before PAs have to submit a