Sourcing & Sample Coordination Specialist

JCPenney; New York (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Associate discount

Job summary

Catalyst Brands is seeking a detail-oriented Sample Intake Coordinator (Sourcing Assistant) in New York. You will manage receipt, logging, storage, and distribution of product samples to merchant and sourcing teams, ensuring timely delivery and accurate records.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced retail environment. Growth opportunities exist within sourcing, merchandising, and product development teams.

Qualifications

• High school diploma or equivalent required.
• 1 year administrative/retail/inventory or related experience preferred.
• Proficient with Microsoft Office including Outlook, Excel, Teams.
• Strong attention to detail and organizational skills.
• Ability to prioritize work and manage multiple requests simultaneously.
• Effective verbal and written communication skills.

Responsibilities

• Receive, inspect, and document incoming product samples from vendors and suppliers.
• Maintain accurate sample tracking records and inventory logs.
• Organize and store samples for easy retrieval and maintenance.
• Coordinate delivery, pickup, and redistribution of samples to internal partners.
• Monitor inventory and follow up on overdue or missing samples.
• Prepare samples for meetings, line reviews, and product evaluations.
• Ensure sample rooms and storage areas are clean and compliant with standards.
• Assist in identifying damaged or excess samples and disposition.
• Support shipping/receiving including packaging and labeling for internal/external distribution.
• Communicate sample status with vendors and internal partners.
• Perform data entry and maintain records in systems and spreadsheets.
• Assist with special projects and administrative tasks for sourcing/merchandising.

Skills

Detail orientation

Organizational skills

Prioritization

Verbal communication

Written communication

Team collaboration

Microsoft Office (Outlook, Excel,Teams

Education

High school diploma or equivalent

Associate degree coursework in business/retail/supply chain

Job description

Catalyst Brands is seeking a detail-oriented Sample Intake Coordinator (Sourcing Assistant) in New York. You will manage receipt, logging, storage, and distribution of product samples to merchant and sourcing teams, ensuring timely delivery and accurate records.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced retail environment. Growth opportunities exist within sourcing, merchandising, and product development teams.