Sample Operations & Sourcing Coordinator

Catalyst Brands LLC; New York (NY); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Term life insurance

Paid vacation/holidays

401(k) Savings Plan with company match

Associate discount

Job summary

Catalyst Brands LLC is seeking a meticulous Sample Intake Coordinator (Sourcing Assistant) in New York to manage receipt, tracking, and distribution of product samples for sourcing, merchandising, and product development teams. The role combines organization, data entry, and cross-functional collaboration in a fast-paced retail setting.

The ideal candidate will be detail-oriented, proficient in MS Office, and capable of handling multiple tasks while communicating effectively with internal

Qualifications

• High school diploma or equivalent.
• 1 year of administrative, retail, inventory, warehouse, logistics, or related experience preferred.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Teams.
• Strong attention to detail and organizational skills.
• Ability to prioritize work and manage multiple requests simultaneously.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Receive, inspect, and document incoming product samples from vendors and suppliers.
• Maintain accurate sample tracking records and inventory logs.
• Organize and store samples in designated locations to ensure easy retrieval and proper maintenance.
• Coordinate the delivery, pickup, and redistribution of samples to merchant, sourcing, design, and product development partners.
• Monitor sample inventory and proactively follow up on overdue or missing samples.
• Prepare samples for meetings, line reviews, presentations, and product evaluations.
• Ensure sample rooms and storage areas remain organized, clean, and compliant with company standards.
• Assist in identifying damaged, outdated, or excess samples and facilitate proper disposition.
• Support shipping and receiving activities, including packaging and labeling samples for internal and external distribution.
• Communicate professionally with vendors and internal business partners regarding sample status and requests.
• Perform data entry and maintain records within applicable systems and spreadsheets.
• Assist with special projects and administrative tasks that support sourcing and merchandising operations.

Skills

Microsoft Office

Outlook

Excel

Teams

Attention to detail

Organizational skills

Prioritization

Communication

Independence

Teamwork

Education

High school diploma or equivalent

Associate degree or coursework in business/retail

Job description

Catalyst Brands LLC is seeking a meticulous Sample Intake Coordinator (Sourcing Assistant) in New York to manage receipt, tracking, and distribution of product samples for sourcing, merchandising, and product development teams. The role combines organization, data entry, and cross-functional collaboration in a fast-paced retail setting.

The ideal candidate will be detail-oriented, proficient in MS Office, and capable of handling multiple tasks while communicating effectively with internal