Sample Coordinator Merchandising : 26-03003

Akraya, Inc.; New York (NY); On-site; USD 28,000 - 29,000; Full time

Job summary

Akraya, Inc. is seeking a Sample Coordinator to support the Merchandising team in New York, ensuring samples are received on time, organized, and accurately tracked across seasonal flows.

The role requires strong organization, communication, and follow-up skills to manage arrivals, delays, and records. The coordinator will also collaborate with Brand MAs and assemble copy fact sheets using multiple systems.

Qualifications

• Experience with sample coordination or inventory tracking.
• Strong organizational skills and record-keeping.
• Excellent communication and follow-up with Merchandising teams.
• Ability to work across multiple systems to assemble fact sheets.
• Attention to detail and ability to manage seasonal timelines.

Responsibilities

• Ensure samples are received in a timely manner for each seasonal flow.
• Organize samples and maintain accurate receiving and tracking records.
• Communicate with the Merchandising team regarding sample arrivals, delays, and status updates.
• Build and maintain strong working relationships with Brand MAs.
• Assemble copy fact sheets using multiple systems and ensure information is organized and accurate.
• Provide support to the broader Merchandising team on additional projects and activities as needed.

Skills

Sample coordination

Inventory tracking

Organizational skills

Communication

Follow-up

Documentation

Job description

Contract Type: W2 Only

Duration: 4+ Months

Location: New York, NY

Pay Range: $20 - $21 on W2

Job Summary

The Sample Coordinator will support the Merchandising team by ensuring samples are received on time, properly organized, and accurately tracked throughout each seasonal flow. The role requires strong organization, communication, and follow-up skills to manage sample arrivals, delays, and receiving records. The coordinator will also build strong relationships with Brand MAs, assemble copy fact sheets using multiple systems, and provide additional project support across the team as needed.

Key Responsibilities

• Ensure samples are received in a timely manner for each seasonal flow.
• Organize samples and maintain accurate receiving and tracking records.
• Communicate with the Merchandising team regarding sample arrivals, delays, and status updates.
• Build and maintain strong working relationships with Brand MAs.
• Assemble copy fact sheets using multiple systems and ensure information is organized and accurate.
• Provide support to the broader Merchandising team on additional projects and activities as needed.

Must-Have Skills

• Experience with sample coordination, inventory tracking, or similar administrative/merchandising support.
• Strong organizational skills with the ability to maintain accurate records and track multiple items simultaneously.
• Excellent communication and follow-up skills when coordinating with Merchandising teams and Brand MAs.
• Ability to work with multiple systems to assemble and maintain fact sheets and documentation.
• Strong attention to detail and ability to manage seasonal timelines and competing priorities.

Nice-to-Have Skills

• Previous experience in retail, fashion, merchandising, or product sample management.
• Experience working with Brand MAs or similar merchandising stakeholders.
• Experience managing seasonal product/sample flows.

Preferred Qualifications

• Highly organized, proactive, and detail-oriented.
• Strong relationship-building and collaboration skills.
• Comfortable working in an onsite team environment.
• Flexible and willing to support additional team projects as business needs arise.

About Akraya

Akraya is an award-winning IT staffing firm consistently recognized for our commitment to excellence and a thriving work environment. Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! Industry Leaders in Tech Staffing As Talent solutions provider for Fortune 100 Organizations, Akraya's industry recognitions solidify our leadership position in the IT staffing space. We don't just connect you with great jobs, we connect you with a workplace that inspires!