Sourcing & Operations Coordinator

JCPenney; Dallas (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive benefits

Associate discount

Paid holidays

401(k)

Job summary

Catalyst Brands seeks an Administrative Sourcing Assistant to provide administrative, operational, and project support to the Catalyst Brands Sourcing organization. This role coordinates meetings, manages travel and expenses, and helps with reporting and onboarding.

The candidate will work with cross-functional partners to support milestones, sample coordination, and team operations, requiring strong organization, proactive communication, and confidentiality.

Qualifications

• Two or more years of administrative, business support, sourcing, merchandising, retail, product development, or project coordination experience.
• Experience supporting multiple teams and managing competing priorities.
• Experience with meeting management, travel coordination, expense reporting, and operational support.
• Experience with Product Lifecycle Management (PLM) systems, including Flex PLM, preferred.

Responsibilities

• Coordinate and assist with communications for the Catalyst Brands Global Sourcing teams.
• Support departmental projects and initiatives under the direction of the Business Support Specialist.
• Design and develop presentations, reports, meeting materials, newsletters, and communications.
• Manage department supply budgets in partnership with the Business Support Specialist.
• Perform administrative functions including calendar management, meeting scheduling, maintaining files, and coordinating team events.
• Serve as a key resource for internal partners by maintaining knowledge of team processes, resources, systems, and tools.
• Manage expense report submissions and documentation while ensuring compliance with Corporate Travel Policy requirements.
• Book domestic and international travel arrangements and process travel and non-travel related expenses.
• Prepare, maintain, and update reports, databases, records, and files utilizing appropriate software systems.
• Coordinate office supply ordering and inventory management for supported teams.
• Support onboarding activities, including: Technology requests; Workspace setup; Seating arrangements; New Hire training support; Building tours; Training materials and binders; SharePoint navigation assistance.
• Coordinate with Facilities and Building Operations regarding: Furniture requests; Office moves – with the supervision of the Business Support Specialist; Storage management; Cleaning requests; Access requests; Donation pickups; Bulk trash removal.
• Send team-wide communications, announcements, and organizational updates.
• Anticipate team needs and proactively plan and execute solutions.

Skills

Organization

Time management

Communication skills

Attention to detail

Prioritization

MS Office

Interpersonal skills

Confidentiality

Problem solving

Customer service

Education

Associate degree

Bachelor's degree in related field

Tools

Flex PLM

Job description

Catalyst Brands seeks an Administrative Sourcing Assistant to provide administrative, operational, and project support to the Catalyst Brands Sourcing organization. This role coordinates meetings, manages travel and expenses, and helps with reporting and onboarding.

The candidate will work with cross-functional partners to support milestones, sample coordination, and team operations, requiring strong organization, proactive communication, and confidentiality.