Sourcing Analyst

State of Ohio; Cleveland (OH); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Medical Coverage

Free Dental, Vision and Basic Life

Paid time off

11 paid holidays per year

Education and Development Funds

Job summary

The Ohio Lottery Commission is an exciting organization offering career opportunities across many different business functions. For more than 50 years, the Ohio Lottery has been building an amazing organization committed to growth and giving back – and having fun while doing it.

Our mission is: Supporting education by offering entertaining gaming experiences. Our vision is: Investing in Ohio’s students and communities through gaming innovation.

Qualifications

• 18 months experience or 18 months training in purchasing/procurement/sourcing.
• Or completion of associate core program in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field.
• Or 6 months experience as Sourcing Associate, 64511.
• Or equivalent of Minimum Class Qualifications for Employment noted above

Responsibilities

• Complies with all agency procurement policies and procedures, State of Ohio procurement regulations and Executive Orders when making purchases.
• Receives and opens formal bids (Quick Quotes) and proposals.
• Compiles information for Release and Permit and/or Controlling Board review and approval.
• Works with requestors to establish specifications where products or services have multiple attributes that must satisfy a range of routine, established, customary requirements. Examines the prepared description/specification of the need and analyzes the need to determine if the proper level of detail is provided to be able to source the good or service. Verifies that goods and services meet specifications.
• Researches and resolves routine customer and supplier disputes regarding order status, changes, cancellations, shortages, delivery problems and/or other problems.
• Places orders and purchases goods and services for the agency.
• Issues purchase orders for transactions outside of OhioBuys (direct purchase authority).
• Creates, enters and processes requisitions and purchase orders and ensures accuracy. Records and tracks purchase order, requisition and procurement status and approval status of all purchases.
• Serves as an agency Payment Card holder and uses card to make authorized purchases for the agency.
• Provides mandatory use and compliance review. Places and/or corrects orders against mandatory use contracts.
• Identifies potential sources for goods and services. Reviews catalogs and Internet sites and consults with other department personnel to locate source options for goods and services. Compares prices, specifications, availability and delivery dates to determine best fit and best price among potential suppliers.
• Posts and distributes opportunities to potential suppliers according to policies and procedures.
• Determines if chosen suppliers are in ERP system (OhioBuys, OAKS) and coordinates registration if needed. Refers suppliers to Financial Support Services to establish OAKS self-service and training.
• Coordinates travel arrangements including flights and hotels, determines the best available price that meets traveler and agency needs and requirements.
• Performs other duties and works on special projects as directed.

Skills

Purchasing

Stores

Inventory

Accounting and Finance

Customer Service

Supply Chain Management

Analyzation

Attention to Detail

Teamwork

Education

Associate core program in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field.

Job description

Sourcing Analyst

Organization

Ohio Lottery Commission

Agency Contact Name and Information: Ohio Lottery Commission Office of Human Resources: [e-mail]

Work Location

Lausche Building 615 West Superior Avenue Cleveland 44113-1879

Compensation

$23.65/hour

Schedule

Full-time

Work Hours : MONDAY-FRIDAY; 8:00AM-5:00PM

Union

OCSEA

Technical Skills

• Accounting and Finance
• Customer Service
• Supply Chain Management

Professional Skills

• Analyzation
• Attention to Detail
• Teamwork

The Ohio Lottery Commission is an exciting organization offering career opportunities across many different business functions. For more than 50 years, the Ohio Lottery has been building an amazing organization committed to growth and giving back – and having fun while doing it. Our mission is: Supporting education by offering entertaining gaming experiences. Our vision is: Investing in Ohio’s students and communities through gaming innovation.

We are looking for smart, passionate and creative people to join our team and help us achieve our mission. We embrace challenge, foster an inclusive culture, and value integrity, innovation and winning.

Responsibilities

• Complies with all agency procurement policies and procedures, State of Ohio procurement regulations and Executive Orders when making purchases.
• Receives and opens formal bids (Quick Quotes) and proposals.
• Compiles information for Release and Permit and/or Controlling Board review and approval.
• Works with requestors to establish specifications where products or services have multiple attributes that must satisfy a range of routine, established, customary requirements. Examines the prepared description/specification of the need and analyzes the need to determine if the proper level of detail is provided to be able to source the good or service. Verifies that goods and services meet specifications.
• Researches and resolves routine customer and supplier disputes regarding order status, changes, cancellations, shortages, delivery problems and/or other problems.
• Places orders and purchases goods and services for the agency.
• Issues purchase orders for transactions outside of OhioBuys (direct purchase authority).
• Creates, enters and processes requisitions and purchase orders and ensures accuracy. Records and tracks purchase order, requisition and procurement status and approval status of all purchases.
• Serves as an agency Payment Card holder and uses card to make authorized purchases for the agency.
• Provides mandatory use and compliance review. Places and/or corrects orders against mandatory use contracts.
• Identifies potential sources for goods and services. Reviews catalogs and Internet sites and consults with other department personnel to locate source options for goods and services. Compares prices, specifications, availability and delivery dates to determine best fit and best price among potential suppliers.
• Posts and distributes opportunities to potential suppliers according to policies and procedures.
• Determines if chosen suppliers are in ERP system (OhioBuys, OAKS) and coordinates registration if needed. Refers suppliers to Financial Support Services to establish OAKS self-service and training.
• Coordinates travel arrangements including flights and hotels, determines the best available price that meets traveler and agency needs and requirements.
• Performs other duties and works on special projects as directed.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Qualifications

• 18 months experience or 18 months training in purchasing/procurement/sourcing.
• -Or completion of associate core program in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field.
• -Or 6 months experience as Sourcing Associate, 64511.
• -Or equivalent of Minimum Class Qualifications for Employment noted above

Job Skills

• Purchasing
• Stores
• Inventory
• Accounting and Finance
• Customer Service
• Supply Chain Management
• Analyzation
• Attention to Detail
• Teamwork

Promotional/lateral transfers honored pursuant to the bargaining agreement.

EXTERNAL APPLICANTS INVITED

NOTE:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

This position is non-exempt (eligible for overtime) from the Fair Labor Standards Act.

The applicant is required to provide details of minimum qualifications on the application form. Failure to do so will prohibit consideration of the applicant. If an interview is offered, supporting documentation/paperwork (e.g., college transcripts, DD Form 214 for veterans, copy of pertinent license or certifications, etc.) will be required at the time of the interview.

New hires agree to participate in the State of Ohio Direct Deposit of Paycheck Program per Section 124.151(B) of the Ohio Revised Code.

Internal and external applicants please submit ADM-4268 (Civil Service Application) to the Ohio Lottery, Office of Human Resources, no later than 11:59PM of the posting deadline date listed. Applications received after 11:59PM on the designated deadline date will not be considered. Applications must be submitted online at http://careers.ohio.gov/. Paper applications will not be accepted or considered. All questions concerning employment opportunities with the Ohio Lottery should be directed to the Ohio Lottery, Office of Human Resources at [e-mail]. You may also call the TDD number at 1-800-750-0750 (toll free). The Ohio Lottery does not discriminate on the basis of race, religion, color, sexual orientation, national origin, ancestry, age, sex, gender identity or expression, mental or physical disability, genetic information, veteran status and/or military status in employment or the provision of services. NOTE: Those who are contacted for an interview should inform the Ohio Lottery Office of Human Resources as soon as possible if, as a result of a disability, they will need an accommodation to participate in any phase of the interview process. Such notice will not affect your eligibility to apply for this position.

Background Information

CONVICTION OF A FELONY, OR A MISDEMEANOR OF THE FIRST, SECOND OR THIRD DEGREE, WHICH INVOLVED GAMBLING, FRAUD OR MISREPRESENTATION, THEFT, OR ANY CRIME OF MORAL TURPITUDE, PROHIBITS AN APPLICANT FROM BEING SELECTED FOR THIS POSITION, AS LONG AS THE RECORD OF THE CONVICTION HAS NOT ALREADY BEEN SEALED. ORC 3770.021

EMPLOYMENT CONTINGENT UPON SUCCESSFUL COMPLETION OF A CRIMINAL BACKGROUND CHECK AS REQUIRED BY SECTION 3770.02(D) OF THE OHIO REVISED CODE.

Disability Inclusion

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Start date immediately.