Social Services Administrative Coordinator

Pokagon Band Of Potwatomi Indians; Dowagiac (MI); On-site; USD 38,000 - 46,000; Full time

Job summary

Pokagon Band Of Potwatomi Indians in Dowagiac, MI is seeking a full-time administrative assistant to support the Director of Social Services and department staff. The role emphasizes accurate record keeping, efficient office operations, and professional communication.

You will manage filing, scheduling, minutes, budget and grant reporting support, and vendor coordination. Proficiency with MS Office and a strong customer-service mindset are essential in a fast-paced office environment.

Qualifications

• High School Diploma or GED is required.
• Associate’s Degree in Office Administration preferred.
• Prior administrative support experience required.
• Intermediate level proficiency with Microsoft Office applications.
• Strong customer service and written/oral communication skills.

Responsibilities

• Support daily operations of the Director of Social Services and departmental staff.
• Maintain current filing systems.
• Sort and distribute in-coming mail.
• Take meeting minutes as required.
• Assist in preparation of budget reports and grant reports.
• Coordinate departmental inventory of supplies.
• Develop and control forms used by the Department of Social Services.
• Prepare reports with recommendations for improving systems and operations.
• Handle accounts payable first-level approvals and route for further approvals.
• Schedule and prepare for departmental meetings.
• Coordinate vehicle procedures and maintenance.
• Assist in planning and coordinating department events.
• Document and update department policies and procedures.

Skills

Customer service

Communication skills

MS Office proficiency

Education

Associate’s Degree in Office Administration

Tools

MS Office

Job description

Pokagon Band Of Potwatomi Indians in Dowagiac, MI is seeking a full-time administrative assistant to support the Director of Social Services and department staff. The role emphasizes accurate record keeping, efficient office operations, and professional communication.

You will manage filing, scheduling, minutes, budget and grant reporting support, and vendor coordination. Proficiency with MS Office and a strong customer-service mindset are essential in a fast-paced office environment.