Administrative Support Specialist: Dynamic Govt Office Ops

Ho-Chunk, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 42,000 - 45,000; Full time

Job summary

Ho-Chunk, Inc. is seeking an Administrative Support Specialist to provide comprehensive administrative and records management support to Directorate leadership within the DCSA.

This role requires attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced environment while complying with DoD policies. Responsibilities include managing files, onboarding/offboarding, calendar and travel coordination, drafting correspondence, and liaison with internal and external

Qualifications

• Two years of relevant administrative or office support experience.
• Proficiency in English with ability to draft and edit professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Maintain electronic and hard copy files; prepare records for transfer or destruction in line with policy.
• Assist onboarding/offboarding, process credentials, and coordinate staff support programs.
• Apply policy research to implement office procedures and requirements.
• Provide calendar management, travel coordination, and draft official correspondence for leadership.
• Prepare and process routine information requests and reports with automated systems.
• Liaise with internal offices and external agencies; manage data entry and reporting.
• Draft, proofread, and finalize reports, memoranda, and interagency communications.
• Coordinate conference room reservations and AV support as needed.
• Maintain office supplies, track inventories, and reconcile invoices.
• Handle classified and CUI material in accordance with procedures.

Skills

Records management

Calendar management

Travel coordination

Data entry

Microsoft Office

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Ho-Chunk, Inc. is seeking an Administrative Support Specialist to provide comprehensive administrative and records management support to Directorate leadership within the DCSA.

This role requires attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced environment while complying with DoD policies. Responsibilities include managing files, onboarding/offboarding, calendar and travel coordination, drafting correspondence, and liaison with internal and external