Administrative Assistant - Child Welfare & Office Coordination

Indian Tribe; Lawton (OK); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Annual Leave

Sick Leave

Birthday Leave

Bereavement Leave

15 paid Holidays

Medical Insurance

Dental Insurance

Life Insurance

401K

Job summary

Comanche Nation ICW seeks an Administrative Assistant to provide essential clerical and administrative support to the Indian Child Welfare Department, ensuring smooth day-to-day operations, record-keeping, scheduling, document preparation, and confidential handling.

The role focuses on maintaining organized case files, processing applications, coordinating events, calendar management, and supporting staff in serving children and families within the tribe; requires High School diploma and 2+

Qualifications

• High school diploma or equivalent.
• Training in office management, recordkeeping, or data entry.
• Minimum of two (2) years’ experience in an administrative or clerical role, preferably within social services or tribal government.
• Experience handling confidential and sensitive information.
• Must have basic knowledge of computer skills.
• Must have a valid driver’s license and reliable transportation.

Responsibilities

• Manage phone calls, emails, and in-person inquiries, directing them to appropriate staff as needed.
• Prepare correspondence for the department.
• Organize and maintain confidential child welfare case files and department records.
• Assist with data entry, filing, and tracking program activities, deadlines, and compliance records.
• Collect and log all incoming and outgoing mail.
• Maintain appropriate office coverage during scheduled working hours and communicate with the supervisor regarding field assignments, appointments, breaks, or other circumstances that may affect office coverage.
• Ensure incoming calls, visitors, correspondence, and urgent matters are appropriately addressed or routed when other staff members are unavailable.
• Process Child Support checks.
• Process Assistance Applications.

Skills

Administrative support

Data entry

Recordkeeping

Communication

Office management

Education

High School Diploma/GED

Training in office management, recordkeeping, or data entry

Tools

Outlook

Job description

Comanche Nation ICW seeks an Administrative Assistant to provide essential clerical and administrative support to the Indian Child Welfare Department, ensuring smooth day-to-day operations, record-keeping, scheduling, document preparation, and confidential handling.

The role focuses on maintaining organized case files, processing applications, coordinating events, calendar management, and supporting staff in serving children and families within the tribe; requires High School diploma and 2+