Small Business Office Manager - Operations & Admin

nan; Crafton (Allegheny County); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

Unknown is seeking a meticulous Small Business Office Administrator to join our in-person team. You will oversee daily office operations, manage schedules, handle vendor relations, and supervise staff, while performing bookkeeping with QuickBooks.

Strong organizational and communication skills are essential, with experience in event planning and onboarding. This paid role offers growth in office management and finance within a dynamic small business.

Qualifications

• Proven experience in office administration for small businesses.
• Strong proficiency with Microsoft Office and QuickBooks.
• Supervisory or team management experience.
• Excellent organizational skills and attention to detail.
• Effective client, vendor, and team communication.
• Knowledge of bookkeeping, budgeting, payroll processing.
• Experience with event planning and scheduling.
• Ability to handle confidential information discreetly.
• HR onboarding or training experience preferred.

Responsibilities

• Manage daily office operations, including filing and record keeping.
• Coordinate scheduling for meetings, appointments, and events.
• Oversee vendor management and contract negotiations.
• Supervise administrative staff or interns and provide training.
• Handle accounts payable and receivable using QuickBooks.
• Prepare budgets, track expenses, and perform bookkeeping.
• Create reports and presentations using Microsoft Office.
• Maintain organized physical and digital filing systems.
• Support event planning for meetings and outreach initiatives.
• Manage multi-line phone systems with professional etiquette.
• Assist with client communications to enhance service.

Skills

Office Administration

Supervisory Experience

Communication Skills

Bookkeeping

Budgeting

Payroll

Event Planning

Confidentiality

HR Onboarding

Multi-line Phones

Tools

Microsoft Office

QuickBooks

Job description

Unknown is seeking a meticulous Small Business Office Administrator to join our in-person team. You will oversee daily office operations, manage schedules, handle vendor relations, and supervise staff, while performing bookkeeping with QuickBooks.

Strong organizational and communication skills are essential, with experience in event planning and onboarding. This paid role offers growth in office management and finance within a dynamic small business.