Small Business Office Admin & Outreach Coordinator

Southwest Research Institute; San Antonio (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Southwest Research Institute in San Antonio, TX seeks a detail‑oriented Administrative Assistant for the Small Business Office (SBO). You will support reporting, data management, and calendar coordination while engaging with internal and external stakeholders to advance purchasing initiatives.

Responsibilities include preparing documents, maintaining SBO records, assisting in event logistics, and helping with outreach forecasts and budget tracking.

Qualifications

• Requires a high school diploma or equivalent (Business coursework or AS degree desirable).
• 4+ years: Strong Microsoft Office proficiency including Word, Excel, Outlook, and other applications (Acrobat).
• 4+ years: Excellent grammar, spelling, punctuation; follow instructions and handle standard office equipment.
• 4+ years: Strong organization with ability to manage multiple tasks, deadlines, and priorities.

Responsibilities

• Utilize internal systems to support weekly/monthly/annual reporting requirements.
• Analyze, interpret, and present data to management or in team settings.
• Coordinate actions and deadlines with management; record notes; manage multiple calendars and schedules; archive SBO repositories.
• Assist in SBO event logistics including agenda prep, venue, catering, and travel arrangements.
• Create outreach forecasts; track budget spending and post-event documentation; coordinate tasks after events.
• Perform small business market research using SBA Dynamic Business Search, SAM.Gov, USASpending, NAICS.

Skills

Microsoft Office

Data management

Communication

Time management

Education

High school diploma or equivalent

Job description

Southwest Research Institute in San Antonio, TX seeks a detail‑oriented Administrative Assistant for the Small Business Office (SBO). You will support reporting, data management, and calendar coordination while engaging with internal and external stakeholders to advance purchasing initiatives.

Responsibilities include preparing documents, maintaining SBO records, assisting in event logistics, and helping with outreach forecasts and budget tracking.