Senior Administrative Coordinator – Powertrain Projects

Southwest Research Institute; San Antonio (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Sign-on bonus

Job summary

The Southwest Research Institute's Powertrain Systems Engineering team in San Antonio, TX seeks an experienced administrative professional to support department activities, manage files, coordinate meetings and travel, and handle procurement and billing duties.

You will prepare proposals, reports, expense accounts, and client correspondence, maintain project records, and ensure invoices align with policy. A high school diploma and 6+ years of admin experience are required.

Qualifications

• Requires a high school diploma or equivalent.
• Relevant vocational and/or administrative training preferred.
• 6+ years of business office/administrative experience with computer proficiency.

Responsibilities

• Assist in preparing proposals, reports, project briefs, and client correspondence.
• Maintain and organize project files electronically and in hard copy.
• Support procurement of office and laboratory materials.
• Schedule meetings, travel arrangements, and greet clients/visitors.
• Prepare billing memos and oversee invoicing to clients.
• Interact with management and staff to ensure timely tasks.

Skills

Administrative support

MS Office

Communication

Confidentiality

Education

High school diploma or equivalent

Preferred college business courses

Tools

MS Office Suite

Outlook

Excel

Word

PowerPoint

Job description

The Southwest Research Institute's Powertrain Systems Engineering team in San Antonio, TX seeks an experienced administrative professional to support department activities, manage files, coordinate meetings and travel, and handle procurement and billing duties.

You will prepare proposals, reports, expense accounts, and client correspondence, maintain project records, and ensure invoices align with policy. A high school diploma and 6+ years of admin experience are required.