Site Safety Admin & Documentation Specialist

Environmental and Safety Solutions, Inc.; Romulus (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Environmental and Safety Solutions, Inc. seeks an Administrative Assistant to support the Health and Safety team on a Romulus, MI construction project. Proficient in Microsoft Office and SharePoint, you will handle documentation, scheduling, and reporting.

You will deliver site safety orientations in a second language using an established script and coordinate meetings, travel, and confidential records per project requirements. Local candidates preferred.

Qualifications

• 2-5 years of administrative or office support experience.
• Communicate effectively with a diverse construction workforce.
• Proficiency in Word, Excel, and PowerPoint.
• Experience using SharePoint and electronic document management systems.
• Strong organizational skills and attention to detail.
• Dependable, team-oriented, and professional with strong interpersonal skills.

Responsibilities

• Provide administrative support to the Project Safety Manager and Health and Safety team in accordance with company policies, project requirements, and established procedures.
• Maintain accurate safety records, project documentation, reports, training records, and other required paperwork.
• Utilize Microsoft Office applications and SharePoint to manage documentation, track information, and support project operations.
• Perform general administrative duties including filing, data entry, document preparation, correspondence, scheduling, calendar management, and telephone support.
• Assist with preparation and submission of monthly reports and other project or client reporting requirements.
• Support communication and coordination between the Safety Manager, project management team, site personnel, clients, vendors, and external agencies.
• Assist with site logistics, meeting coordination, travel arrangements, visitor management, and general team organization as needed.
• Support the implementation of required safety procedures, administrative improvements, and project-specific changes.
• Monitor assigned tasks and deadlines, escalating issues to the appropriate manager.
• Contribute to efficient day-to-day operation of the site safety team and achieve project and individual goals.
• Maintain confidentiality and comply with company policies and site requirements.

Skills

Administrative support

Microsoft Office

SharePoint

Communication

Organizational skills

Tools

MS Office Suite

SharePoint

Job description

Environmental and Safety Solutions, Inc. seeks an Administrative Assistant to support the Health and Safety team on a Romulus, MI construction project. Proficient in Microsoft Office and SharePoint, you will handle documentation, scheduling, and reporting.

You will deliver site safety orientations in a second language using an established script and coordinate meetings, travel, and confidential records per project requirements. Local candidates preferred.