Construction Site Safety Admin & Coordinator

ESS, Inc.; Romulus (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

ESS, Inc. is seeking an Administrative Assistant to support the Health and Safety team on a construction project. This role provides administrative, documentation, coordination, and communication support to the Project Safety Manager and site team.

The ideal candidate will be proficient in Microsoft Office and SharePoint, comfortable on a construction site, and capable of delivering site safety orientations in a second language by following a script. Local candidates are preferred.

Qualifications

• 2–5 years of administrative or office support experience.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Experience with SharePoint and electronic document management systems.
• Strong organizational skills and attention to detail.
• Able to communicate with a diverse construction workforce.

Responsibilities

• Provide administrative support to the Project Safety Manager and Health and Safety team.
• Maintain accurate safety records, project documentation, and training records.
• Utilize Microsoft Office and SharePoint to manage documentation and support project operations.
• Perform general administrative duties, including filing, data entry, scheduling, and telephone support.
• Assist with monthly reports and client reporting requirements.
• Coordinate communication between safety manager, site team, clients, vendors, and external agencies.
• Support site logistics, meetings, travel, and visitor management.
• Support implementation of safety procedures and project changes.
• Monitor tasks and deadlines, escalating issues to management.
• Contribute to day-to-day operation of site safety team and meet performance goals.
• Maintain confidentiality and comply with policies and site requirements.

Skills

Microsoft Office

SharePoint

Communication

Organizational skills

Detail-oriented

Job description

ESS, Inc. is seeking an Administrative Assistant to support the Health and Safety team on a construction project. This role provides administrative, documentation, coordination, and communication support to the Project Safety Manager and site team.

The ideal candidate will be proficient in Microsoft Office and SharePoint, comfortable on a construction site, and capable of delivering site safety orientations in a second language by following a script. Local candidates are preferred.