Safety Admin

Guardian Staffing Solutions; Romulus (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

ESS, Inc. is seeking an Administrative Assistant to support the Health and Safety team on a construction project. This role provides administrative, documentation, coordination, and communication support to the Project Safety Manager and site team.

The ideal candidate will be proficient in Microsoft Office and SharePoint, comfortable on a construction site, and capable of delivering site safety orientations in a second language by following a script. Local candidates are preferred.

Qualifications

• 2–5 years of administrative or office support experience.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Experience with SharePoint and electronic document management systems.
• Strong organizational skills and attention to detail.
• Able to communicate with a diverse construction workforce.

Responsibilities

• Provide administrative support to the Project Safety Manager and Health and Safety team.
• Maintain accurate safety records, project documentation, and training records.
• Utilize Microsoft Office and SharePoint to manage documentation and support project operations.
• Perform general administrative duties, including filing, data entry, scheduling, and telephone support.
• Assist with monthly reports and client reporting requirements.
• Coordinate communication between safety manager, site team, clients, vendors, and external agencies.
• Support site logistics, meetings, travel, and visitor management.
• Support implementation of safety procedures and project changes.
• Monitor tasks and deadlines, escalating issues to management.
• Contribute to day-to-day operation of site safety team and meet performance goals.
• Maintain confidentiality and comply with policies and site requirements.

Skills

Microsoft Office

SharePoint

Communication

Organizational skills

Detail-oriented

Job description

We are seeking a reliable, detail-oriented, Administrative Assistant to support the Health and Safety team on a construction project. This role will provide administrative, documentation, coordination, and communication support to the Project Safety Manager and site team. The ideal candidate will be comfortable working in a construction site environment, proficient in Microsoft Office and SharePoint, and capable of delivering site safety orientations in a second language by following an established script.

Local candidates are preferred.

Key Responsibilities

Provide administrative support to the Project Safety Manager and Health and Safety team in accordance with company policies, project requirements, and established procedures.

Maintain accurate safety records, project documentation, reports, training records, and other required paperwork.

Utilize Microsoft Office applications, including Word, Excel, and PowerPoint, as well as SharePoint, to manage documentation, track information, and support project operations.

Perform general administrative duties, including filing, data entry, document preparation, correspondence, scheduling, calendar management, and telephone support.

Assist with the preparation and submission of monthly reports and other project or client reporting requirements.

Support communication and coordination between the Safety Manager, project management team, site personnel, clients, vendors, and external agencies.

Assist with site logistics, meeting coordination, travel arrangements, visitor management, and general team organization as needed.

Support the implementation of required safety procedures, administrative improvements, and project-specific changes.

Monitor assigned tasks and deadlines, promptly escalating issues or potential problems to the appropriate manager.

Contribute to the efficient day-to-day operation of the site safety team and help achieve established project and individual performance goals.

Maintain confidentiality and comply with all applicable company policies, project procedures, and site requirements.

Qualifications and Requirements

2-5 years of administrative or office support experience.

Communicate effectively with a diverse construction workforce.

Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.

Experience using SharePoint and electronic document management systems.

Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Dependable, team-oriented, and professional, with strong communication and interpersonal skills.