Site Admin- Safety Coordinator

DFM Solutions; Defiance (OH); On-site; USD 52,000 - 66,000; Full time

Job summary

DFM Solutions is seeking a Site Admin & Safety Coordinator in Defiance, OH to balance administrative duties with on-site EHS compliance. You will manage scheduling, documentation, reporting, and serve as a safety focal point to enforce OSHA standards and coordinate inspections.

This role requires 2–5 years in safety coordination or facilities, with OSHA 10/30 preferred, proficiency in MS Office, and strong communication across unions, subcontractors, and leadership to sustain a zero-incident

Qualifications

• Associate or Bachelor’s degree in Occupational Health & Safety, Business Administration, or a related field (or equivalent relevant field experience).
• 2–5 years of experience in a safety coordination, administrative support, or facility services environment (manufacturing or automotive sectors preferred).
• OSHA 10-hour or 30-hour General Industry/Construction certification strongly preferred.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with digital Safety Management Systems.
• Excellent conflict resolution skills, detail-oriented, and comfortable communicating across union, subcontractor, and corporate leadership levels.

Responsibilities

• Enforce Safety Standards and promote a safety-first culture across site operations.
• Conduct inspections, safety observations, audits, and layer inspections in various areas.
• Support daily safety meetings, huddles, and toolbox talks.
• Lead or support root-cause analyses for incidents and implement corrective actions.
• Audit subcontractor practices to ensure compliance with safety rules and site regulations.

Skills

Safety coordination

Administrative support

Communication

Conflict resolution

Education

Associate or Bachelor’s degree in Occupational Health & Safety

Tools

Microsoft Office

Safety Management Systems

Job description

Position Overview

The Site Admin & Safety Coordinator plays a dual-focused role crucial to day-to-day operations. This position combines administrative management (scheduling, documentation, reporting) with on-site safety enforcement (OSHA compliance, inspections, incident investigations). You will serve as a key point of contact for tracking site performance, coordinating with subcontractors, and maintaining a robust, zero-injury safety culture across all facility services.

Key Responsibilities

Environmental, Health & Safety (EHS) Coordination

• Enforce Safety Standards: Promote a safety-first culture by ensuring full compliance with DFM Solutions, OSHA, and customer-specific regulations. [1, 2]
• Conduct Inspections: Execute routine safety observations, audits, and layered process inspections across manufacturing, janitorial, and high-risk operational areas (e.g., paint shop booth cleaning).
• Support Daily Meetings: Deliver and assist with daily safety meetings, huddles, and "toolbox talks".
• Incident Management: Lead or support root-cause analysis for any near misses, injuries, or accidents, ensuring accurate logging and corrective actions are effectively implemented.
• Subcontractor Oversight: Audit subcontractor work practices to ensure their teams comply with contractual safety rules and site regulations.

Site Administration & Operational Support

• Documentation & Data Management: Maintain precise operational records, including incident tracking, compliance logs, staffing reports, and required customer documentation.
• Time & Attendance: Assist in monitoring team metrics, tracking hours, and organizing training matrices to ensure proper certifications are up-to-date.
• Procurement & Inventory: Monitor inventory levels of safety gear (PPE), office supplies, and tools, ensuring the team is fully equipped.
• Communication Link: Act as an administrative liaison between site management, subcontractors, corporate safety leadership, and customer representatives.

Qualifications & Skills

• Education: Associate or Bachelor’s degree in Occupational Health & Safety, Business Administration, or a related field (or equivalent relevant field experience).
• Experience: 2–5 years of experience in a safety coordination, administrative support, or facility services environment (manufacturing or automotive sectors preferred).
• Certifications: OSHA 10-hour or 30-hour General Industry/Construction certification strongly preferred.
• Technical Skills: Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with digital Safety Management Systems.
• Soft Skills: Excellent conflict resolution skills, detail-oriented, and comfortable communicating across union, subcontractor, and corporate leadership levels.