Construction Project Admin Specialist

Bechtel Corporation; New Albany (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. The Project Administrative Assistant will provide administrative and operational support to the project team at a fast-paced construction site, requiring strong organizational skills and discretion.

The role emphasizes coordination of meetings, travel, onboarding, and document preparation, with collaboration across project leadership, HR, IT, facilities, and vendors.

Qualifications

• 2–4 years of related administrative experience.
• Strong organizational and time-management skills.
• Ability to work with limited supervision and independently complete assigned work.

Responsibilities

• Provide day-to-day administrative support to project management, functional teams, and site personnel.
• Coordinate meetings, calendars, conference rooms, and other project activities, including preparation and distribution of meeting information and action items.
• Coordinate project-site logistics, including visitor arrangements, workspace and seating coordination, and support for new employee arrivals.
• Support project onboarding activities and help ensure new employees have the information and resources needed when arriving at the site.
• Coordinate administrative service requests, including catering, nameplates, office supplies, meeting support, and other site requirements.
• Prepare correspondence, presentations, reports, spreadsheets, organizational charts, and other project documentation.
• Review documents and correspondence for accuracy, completeness, formatting, and professional presentation.
• Maintain project administrative records, files, distribution lists, contact information, and other shared resources.
• Coordinate travel arrangements and prepare detailed expense reports as required.
• Communicate and coordinate with employees, project leadership, Human Resources, Information Technology, facilities, vendors, visitors, and other stakeholders to resolve administrative needs.
• Handle confidential and sensitive information with appropriate discretion.
• Monitor multiple requests and priorities, anticipate potential issues, and elevate matters requiring management attention.
• Identify opportunities to improve administrative processes and help maintain efficient, consistent project-site operations.
• Provide backup administrative support across the project and assist other administrative team members during periods of high workload.

Skills

Organizational skills

Time management

Attention to detail

Judgment and discretion

Independent work

Communication skills

Stakeholder collaboration

Office productivity tools

Confidential information handling

Adaptability

MS Office suite

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. The Project Administrative Assistant will provide administrative and operational support to the project team at a fast-paced construction site, requiring strong organizational skills and discretion.

The role emphasizes coordination of meetings, travel, onboarding, and document preparation, with collaboration across project leadership, HR, IT, facilities, and vendors.