Construction Administrative Assistant

Bechtel Corporation; New Albany (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. The Project Administrative Assistant will provide administrative and operational support to the project team at a fast-paced construction site, requiring strong organizational skills and discretion.

The role emphasizes coordination of meetings, travel, onboarding, and document preparation, with collaboration across project leadership, HR, IT, facilities, and vendors.

Qualifications

• 2–4 years of related administrative experience.
• Strong organizational and time-management skills.
• Ability to work with limited supervision and independently complete assigned work.

Responsibilities

• Provide day-to-day administrative support to project management, functional teams, and site personnel.
• Coordinate meetings, calendars, conference rooms, and other project activities, including preparation and distribution of meeting information and action items.
• Coordinate project-site logistics, including visitor arrangements, workspace and seating coordination, and support for new employee arrivals.
• Support project onboarding activities and help ensure new employees have the information and resources needed when arriving at the site.
• Coordinate administrative service requests, including catering, nameplates, office supplies, meeting support, and other site requirements.
• Prepare correspondence, presentations, reports, spreadsheets, organizational charts, and other project documentation.
• Review documents and correspondence for accuracy, completeness, formatting, and professional presentation.
• Maintain project administrative records, files, distribution lists, contact information, and other shared resources.
• Coordinate travel arrangements and prepare detailed expense reports as required.
• Communicate and coordinate with employees, project leadership, Human Resources, Information Technology, facilities, vendors, visitors, and other stakeholders to resolve administrative needs.
• Handle confidential and sensitive information with appropriate discretion.
• Monitor multiple requests and priorities, anticipate potential issues, and elevate matters requiring management attention.
• Identify opportunities to improve administrative processes and help maintain efficient, consistent project-site operations.
• Provide backup administrative support across the project and assist other administrative team members during periods of high workload.

Skills

Organizational skills

Time management

Attention to detail

Judgment and discretion

Independent work

Communication skills

Stakeholder collaboration

Office productivity tools

Confidential information handling

Adaptability

MS Office suite

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

• Relocation Authorized: None


• Telework Type: Full-Time Office/Project


• Work Location: New Albany, OH

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. Bechtel will design and build Phase 1 of the Ohio One project, a total of 2.5 million square feet, including 600,000 square feet of cleanrooms. Construction will require as much steel as eight Eiffel Towers and as much concrete as the tallest skyscrapers.

Bechtel will strengthen future economic development in the region by partnering with the North America Building Trades Unions and suppliers to create several thousand new jobs and work with local education organizations to implement new training programs that will support the future talent pipeline.

Job Summary

The Project Administrative Assistant will provide administrative and operational support to the project team at a fast-paced construction site in New Albany, Ohio. The position requires strong organizational skills, attention to detail, sound judgment, initiative, discretion, and the ability to independently manage changing priorities.

Major Responsibilities

• Provide day-to-day administrative support to project management, functional teams, and site personnel.


• Coordinate meetings, calendars, conference rooms, and other project activities, including preparation and distribution of meeting information and action items.


• Coordinate project-site logistics, including visitor arrangements, workspace and seating coordination, and support for new employee arrivals.


• Support project onboarding activities and help ensure new employees have the information and resources needed when arriving at the site.


• Coordinate administrative service requests, including catering, nameplates, office supplies, meeting support, and other site requirements.


• Prepare correspondence, presentations, reports, spreadsheets, organizational charts, and other project documentation.


• Review documents and correspondence for accuracy, completeness, formatting, and professional presentation.


• Maintain project administrative records, files, distribution lists, contact information, and other shared resources.


• Coordinate travel arrangements and prepare detailed expense reports as required.


• Communicate and coordinate with employees, project leadership, Human Resources, Information Technology, facilities, vendors, visitors, and other stakeholders to resolve administrative needs.


• Handle confidential and sensitive information with appropriate discretion.


• Monitor multiple requests and priorities, anticipate potential issues, and elevate matters requiring management attention.


• Identify opportunities to improve administrative processes and help maintain efficient, consistent project-site operations.


• Provide backup administrative support across the project and assist other administrative team members during periods of high workload.

Education And Experience Requirements

• Requires 2-4 years of related experience

Required Knowledge And Skills

• Strong organizational and time-management skills with the ability to manage multiple priorities.


• Strong attention to detail and commitment to accuracy.


• Ability to exercise sound judgment, initiative, discretion, and diplomacy.


• Ability to work with limited supervision and independently complete assigned work.


• Strong written and verbal communication skills.


• Ability to work effectively with employees at multiple levels of the organization and with visitors and external stakeholders.


• Proficiency with common office productivity tools used for email, calendars, documents, spreadsheets, presentations, and collaboration.


• Ability to handle confidential or sensitive information appropriately.


• Ability to adapt to changing priorities in a fast-paced project-site environment.


• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to create and maintain professional documents, spreadsheets, presentations, correspondence, calendars, and meeting materials.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of \"One Team\", respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]