Site Operations & HR Admin Pro

Ideal Completion Services Inc.; Minot, Northern (ND, KY); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Growth opportunities

Supportive and collaborative work env

Job summary

Ideal Completion Services Inc. in Minot, ND seeks a Base Administrator to support daily operations at the local site, acting as the main point of contact for employees and handling administrative and HR-related tasks.

You will coordinate travel, onboarding, training, payroll prep, PPE inventory, and records management, partnering with IT and HR to ensure processes run smoothly and confidentially. This role requires meticulous organization, excellent communication, and the ability to juggle

Qualifications

• Excellent verbal and written communication skills required.
• Strong interpersonal and customer service abilities.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Exceptional organizational skills with high attention to detail.
• Ability to work independently while also contributing to a team.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Answer incoming phone calls and manage mail distribution for the assigned location.
• Serve as the primary point of contact for employees with general administrative and non-field-related inquiries.
• Complete and assist with daily, weekly, and monthly administrative reports and documentation.
• Order, distribute, and maintain inventory of PPE.
• Create, enter, track, and receive purchase orders within the PO system.
• Partner with Human Resources to ensure all pre-employment requirements are completed for new hires.
• Assist with onboarding activities, including verifying new hire documentation and supporting orientation sessions.
• Coordinate and schedule employee training courses as required.
• Maintain and update employee records, including certifications, registrations, insurance information, and training records.
• Arrange and track accommodations, including hotels, flights, and workforce lodging/man camps.
• Administer and coordinate quarterly random drug and alcohol testing programs.
• Liaise with the IT department regarding office equipment, system access, and technical issues.
• Provide administrative support to management and perform other duties as assigned.

Skills

Verbal & written communication

Interpersonal skills

Multitasking

Organizational skills

Independence

Discretion & confidentiality

Team collaboration

Tools

Microsoft Office Suite

Job description

Ideal Completion Services Inc. in Minot, ND seeks a Base Administrator to support daily operations at the local site, acting as the main point of contact for employees and handling administrative and HR-related tasks.

You will coordinate travel, onboarding, training, payroll prep, PPE inventory, and records management, partnering with IT and HR to ensure processes run smoothly and confidentially. This role requires meticulous organization, excellent communication, and the ability to juggle