Base Administrator

Ideal Completion Services Inc.; Minot, Northern (ND, KY); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Growth opportunities

Supportive and collaborative work env

Job summary

Ideal Completion Services Inc. in Minot, ND seeks a Base Administrator to support daily operations at the local site, acting as the main point of contact for employees and handling administrative and HR-related tasks.

You will coordinate travel, onboarding, training, payroll prep, PPE inventory, and records management, partnering with IT and HR to ensure processes run smoothly and confidentially. This role requires meticulous organization, excellent communication, and the ability to juggle

Qualifications

• Excellent verbal and written communication skills required.
• Strong interpersonal and customer service abilities.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Exceptional organizational skills with high attention to detail.
• Ability to work independently while also contributing to a team.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Answer incoming phone calls and manage mail distribution for the assigned location.
• Serve as the primary point of contact for employees with general administrative and non-field-related inquiries.
• Complete and assist with daily, weekly, and monthly administrative reports and documentation.
• Order, distribute, and maintain inventory of PPE.
• Create, enter, track, and receive purchase orders within the PO system.
• Partner with Human Resources to ensure all pre-employment requirements are completed for new hires.
• Assist with onboarding activities, including verifying new hire documentation and supporting orientation sessions.
• Coordinate and schedule employee training courses as required.
• Maintain and update employee records, including certifications, registrations, insurance information, and training records.
• Arrange and track accommodations, including hotels, flights, and workforce lodging/man camps.
• Administer and coordinate quarterly random drug and alcohol testing programs.
• Liaise with the IT department regarding office equipment, system access, and technical issues.
• Provide administrative support to management and perform other duties as assigned.

Skills

Verbal & written communication

Interpersonal skills

Multitasking

Organizational skills

Independence

Discretion & confidentiality

Team collaboration

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Base Administrator to support the efficient day-to-day operation of our Minot, ND location. The successful candidate will serve as a key point of contact for employees, assist with administrative and HR-related functions, coordinate travel and training requirements, and ensure office processes run smoothly.

This role is ideal for an individual who thrives in a fast-paced environment, enjoys helping people, and can effectively manage multiple priorities while maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Answer incoming phone calls and manage mail distribution for the assigned location.
• Serve as the primary point of contact for employees with general administrative and non-field-related inquiries.
• Complete and assist with daily, weekly, and monthly administrative reports and documentation.
• Order, distribute, and maintain inventory of Personal Protective Equipment (PPE).
• Create, enter, track, and receive purchase orders within the PO system.
• Partner with Human Resources to ensure all pre-employment requirements are completed for new hires.
• Assist with onboarding activities, including verifying new hire documentation and supporting orientation sessions.
• Coordinate and schedule employee training courses as required.
• Maintain and update employee records, including certifications, registrations, insurance information, and training records.
• Arrange and track accommodations, including hotels, flights, and workforce lodging/man camps.
• Administer and coordinate quarterly random drug and alcohol testing programs.
• Liaise with the IT department regarding office equipment, system access, and technical issues.
• Provide administrative support to management and perform other duties as assigned.

Required Skills & Experience

• Strong verbal and written communication skills.
• Excellent interpersonal and customer service abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Ability to work independently while also contributing effectively as part of a team.
• High level of professionalism, discretion, and confidentiality.

What We Offer

• Competitive compensation package
• Comprehensive benefits program
• Supportive and collaborative work environment
• Opportunities for professional growth and development
• Rewarding role that contributes directly to operational success