Site Operations & Facilities Coordinator

Novanta Inc.; Village of North Syracuse (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Novanta Inc. in Syracuse seeks a Site Operations Coordinator to ensure safety, security, functionality and operational effectiveness of the site.

You will coordinate facility services, maintenance activities, vendors and small projects while supporting a productive work environment. Responsibilities include overseeing routine facilities needs, managing services and site administration, coordinating preventive maintenance, ensuring safety compliance, and facilitating cross-functional

Qualifications

• Maintain accurate records and documentation of facility activities.
• Proficiency in Microsoft Office and related software tools.
• Excellent organizational and time-management skills.
• Effective communication skills with staff, vendors, and customers.
• Collaborative Team Player: seeks input, works across functions, and builds trust.
• Composure: remains calm under pressure and manages changing priorities effectively.
• Action Oriented: demonstrates urgency, initiative, and ownership.

Responsibilities

• Oversee routine facility needs and coordinate timely resolution of building-related issues.
• Manage facility services, maintenance activities, and site administrative tasks.
• Coordinate preventive maintenance activities and maintain compliance records.
• Oversee security procedures and support compliance with safety regulations.
• Coordinate vendors and contractors to ensure projects are completed on time.
• Conduct site inspections and proactively address facility concerns.
• Address employee concerns related to facilities and site amenities.
• Coordinate small projects, track milestones, actions, and deliverables.
• Facilitate cross-functional collaboration to drive project execution.

Skills

Facilities coordination

Vendor management

Communication

Organization & time management

Problem solving

Cross-functional collaboration

Calm under pressure

Proactive ownership

Tools

Microsoft Office

Job description

Novanta Inc. in Syracuse seeks a Site Operations Coordinator to ensure safety, security, functionality and operational effectiveness of the site.

You will coordinate facility services, maintenance activities, vendors and small projects while supporting a productive work environment. Responsibilities include overseeing routine facilities needs, managing services and site administration, coordinating preventive maintenance, ensuring safety compliance, and facilitating cross-functional