Site Operations Coordinator [C]

Novanta Inc.; Village of North Syracuse (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Novanta Inc. in Syracuse seeks a Site Operations Coordinator to ensure safety, security, functionality and operational effectiveness of the site.

You will coordinate facility services, maintenance activities, vendors and small projects while supporting a productive work environment. Responsibilities include overseeing routine facilities needs, managing services and site administration, coordinating preventive maintenance, ensuring safety compliance, and facilitating cross-functional

Qualifications

• Maintain accurate records and documentation of facility activities.
• Proficiency in Microsoft Office and related software tools.
• Excellent organizational and time-management skills.
• Effective communication skills with staff, vendors, and customers.
• Collaborative Team Player: seeks input, works across functions, and builds trust.
• Composure: remains calm under pressure and manages changing priorities effectively.
• Action Oriented: demonstrates urgency, initiative, and ownership.

Responsibilities

• Oversee routine facility needs and coordinate timely resolution of building-related issues.
• Manage facility services, maintenance activities, and site administrative tasks.
• Coordinate preventive maintenance activities and maintain compliance records.
• Oversee security procedures and support compliance with safety regulations.
• Coordinate vendors and contractors to ensure projects are completed on time.
• Conduct site inspections and proactively address facility concerns.
• Address employee concerns related to facilities and site amenities.
• Coordinate small projects, track milestones, actions, and deliverables.
• Facilitate cross-functional collaboration to drive project execution.

Skills

Facilities coordination

Vendor management

Communication

Organization & time management

Problem solving

Cross-functional collaboration

Calm under pressure

Proactive ownership

Tools

Microsoft Office

Job description

Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing. Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.

Summary

As a Site Operations Coordinator, you will ensure the safety, security, functionality, and operational effectiveness of the Syracuse site. You will coordinate facility services, maintenance activities, vendors, and small projects while supporting a productive work environment.

Primary Responsibilities

• Oversee routine facility needs and coordinate timely resolution of building-related issues.
• Manage facility services, maintenance activities, and site administrative tasks.
• Coordinate preventive maintenance activities and maintain compliance records.
• Oversee security procedures and support compliance with safety regulations.

Job Description – Site Operations Coordinator

• Coordinate vendors and contractors to ensure projects are completed on time.
• Conduct site inspections and proactively address facility concerns.
• Address employee concerns related to facilities and site amenities.
• Coordinate small projects, track milestones, actions, and deliverables.
• Facilitate cross-functional collaboration to drive project execution.

Required Experience, Education, Skills, Training and Competencies

• Maintain accurate records and documentation of facility activities.
• Proficiency in Microsoft Office and related software tools.
• Excellent organizational and time-management skills.
• Effective communication skills with staff, vendors, and customers.
• Collaborative Team Player: seeks input, works across functions, and builds trust.
• Composure: remains calm under pressure and manages changing priorities effectively.
• Action Oriented: demonstrates urgency, initiative, and ownership.

Travel Requirements

• None

Physical Requirements

• Ability to move throughout the facility regularly.
• Occasional lifting of up to 25 pounds.
• Ability to conduct site inspections and assess facility conditions.

Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call [phone] if you need a disability accommodation for any part of the employment process.

Solving complex challenges, delivering innovations that matter! Novanta is a leading global supplier of core technology solutions that give medical, life science, and advanced industrial original equipment manufacturers a competitive advantage. We combine deep proprietary expertise and competencies in precision medicine, precision manufacturing, robotics and automation, and advanced surgery with a proven ability to solve complex technical challenges. This enables Novanta to engineer proprietary technology solutions that deliver extreme precision and performance, tailored to our customers' demanding applications. The driving force behind our growth is the team of innovative professionals who share a commitment to innovation, the Novanta Growth System, and our customers’ success. Novanta’s common shares are quoted on Nasdaq under the ticker symbol "NOVT".