Site Operations & Compliance Administrator

ABM Industries; Hillsboro (AL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Benefits package

Job summary

ABM Industries is seeking a Receptionist/Operations Administrative professional to provide site-level administrative, operational, and governance support. You will aid Site Managers, manage rosters and hours inputs, coordinate hiring, and ensure compliant reporting across the account.

The role emphasizes accuracy in hours tracking, payroll inputs, onboarding activities, and cross-team coordination with HR, TA, and finance.

Qualifications

• High school diploma or GED required; associate degree or administrative certification preferred.
• 1–2 years of similar administrative or operational support experience; facilities management, logistics, or distribution environments preferred.
• Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
• Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and ability to manage multiple deadlines simultaneously.
• Ability to work collaboratively with Site Managers, HR, TA, and central operations teams.
• Must be proactive, reliable, and capable of working with minimal supervision.

Responsibilities

• Manages all daily, weekly, and monthly site-level administrative tasks supporting the Site Manager and operational delivery.
• Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
• Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
• Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.
• Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
• Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
• Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
• Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.
• Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
• Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Time management

Team collaboration

Education

High school diploma or GED

Associate’s degree or administrative certification preferred

Tools

Microsoft Excel

Outlook

Teams

Data entry systems

Job description

ABM Industries is seeking a Receptionist/Operations Administrative professional to provide site-level administrative, operational, and governance support. You will aid Site Managers, manage rosters and hours inputs, coordinate hiring, and ensure compliant reporting across the account.

The role emphasizes accuracy in hours tracking, payroll inputs, onboarding activities, and cross-team coordination with HR, TA, and finance.