Events & Conference Coordinator - On-Site

Kelly; Santa Clara (CA); On-site; USD 108,886,000 - 128,943,000; Full time

Benefits offered by this job

Medical, Dental, 401K benefits

Paid time off

Job summary

Kelly Science & Clinical is seeking a Conference Coordinator for a client in Santa Clara, CA. The role is full-time, on-site, with full benefits and paid time off.

The position requires coordinating high-volume event requests and serving as the primary on-site contact for Health Care Providers and large internal meetings. You will manage registrations, resolve scheduling conflicts, and collaborate with Facilities, AV, IT, Catering, and Security to ensure seamless events.

Qualifications

• High School diploma required; bachelor’s degree preferred.
• Experience in scheduling, coordination, event planning or administrative roles with high-volume requests.
• Proficiency with scheduling software and MS Office Suite (Excel and Outlook).
• Ability to adapt quickly, stay organized under pressure, and collaborate with multiple teams.

Responsibilities

• Coordinate, manage and process high-volume requests across multiple systems and platforms for Health Care Providers and large internal meetings.
• Serve as the main on-site contact, delivering operations support from registration through departure and providing exceptional service to a large audience.
• Resolve scheduling conflicts and accommodate special requests with solutions-oriented thinking.
• Build and maintain relationships with Facilities, AV, IT, Catering, and Security.
• Ensure proper room setups, catering, and AV; maintain accurate event data in the scheduling system.

Skills

Customer service

Organizational skills

Time management

Verbal & written communication

Problem-solving

Education

High School diploma

Tools

Scheduling software

MS Office

Excel

Outlook

Job description

Kelly Science & Clinical is seeking a Conference Coordinator for a client in Santa Clara, CA. The role is full-time, on-site, with full benefits and paid time off.

The position requires coordinating high-volume event requests and serving as the primary on-site contact for Health Care Providers and large internal meetings. You will manage registrations, resolve scheduling conflicts, and collaborate with Facilities, AV, IT, Catering, and Security to ensure seamless events.