Operations & Office Coordinator

Scorpion Therapeutics; South San Francisco (CA); On-site; USD 57,000 - 74,000; Full time

Benefits offered by this job

401(k)

Healthcare coverage

ESPP

Job summary

Scorpion Therapeutics in South San Francisco is seeking an administrative support professional to manage calendars, travel, onboarding processes, and front-desk duties. The role covers coordination across HR, facilities, and operations, with responsibility for event planning and expense tracking.

Ideal candidates bring 2+ years of admin experience, strong communication, and superb organizational skills. This onsite position offers a competitive hourly compensation and benefits package.

Qualifications

• High school diploma or equivalent; 2+ years administrative support experience (bachelor's preferred).
• Advanced computer skills; office software experience.
• Excellent verbal/written communication (including editing/proofreading).
• Strong planning/organizational skills; take initiative and ownership.
• High professionalism, flexibility, discretion, judgment, diplomacy, and tact.

Responsibilities

• Coordinate activities for assigned leaders: calendar management, travel arrangements/logistics, meeting planning, and meeting logistics.
• Partner with the PAC and HR Operations team to coordinate employee and contractor onboarding/offboarding.
• Support multiple projects simultaneously, including event planning/execution; track dates/action items and follow up to meet deadlines.
• Lead administration of the building access system (create, distribute, and track badge access).
• Manage the lobby front desk and welcome visitors, vendors, and candidates.
• Handle and distribute correspondence/mail (email, letters, packages), including scanning/emailing to remote recipients when needed.
• Answer incoming calls and direct them appropriately or initiate a triage slip for response.
• Order/manage weekly food and office supplies; perform financial data entry, expense tracking, and provide vendor receipts/invoices to accounting.
• Maintain accurate timekeeping by clocking in/out and follow timekeeping policies (overtime, meal breaks, discrepancy reporting).

Skills

Office software

Communication

Time management

Discretion

Education

High School Diploma

Bachelor's preferred

Tools

Microsoft Office

Job description

Scorpion Therapeutics in South San Francisco is seeking an administrative support professional to manage calendars, travel, onboarding processes, and front-desk duties. The role covers coordination across HR, facilities, and operations, with responsibility for event planning and expense tracking.

Ideal candidates bring 2+ years of admin experience, strong communication, and superb organizational skills. This onsite position offers a competitive hourly compensation and benefits package.