Business Administrator

Kelly; San Francisco (CA); On-site; USD 39,000 - 55,000; Full time

Job summary

Kelly is seeking a Business Administrator to support daily operations at the San Francisco site. The role covers travel, scheduling, purchasing, vendor management, and event coordination to keep business operations smooth and compliant.

This contract position runs from late September to mid-December with potential extension, onsite in San Francisco, and requires strong MS Office skills and excellent organization for multitasking in a fast-paced pharmaceutical environment.

Qualifications

• Strong organizational skills and prioritization abilities.
• Effective communication with internal and external stakeholders.
• Proficient in MS Office, especially Outlook and Excel.

Responsibilities

• Provide administrative support to the Site Head (travel, expenses, scheduling, meetings, special projects).
• Schedule meetings with external parties, portfolio companies, and visitors.
• Support purchase order and vendor management including creating POs, enrolling suppliers, reconciling invoices, and ensuring timely payment.

Skills

Organizational skills

Multitasking

Stakeholder communication

Tools

MS Outlook

MS Excel

MS Office

Job description

Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® comes in. We’re seeking a Business Administrator to work for a leading pharmaceutical company. Sound good? Take a closer look below. We’re here to help you find something great that works for you—so you won’t miss a moment of what really matters in your life.

Salary/Pay Rate/Compensation: 34.00 per hour

Shift: Monday-Friday, 8am-5pm

Location: Onsite in San Francisco

Contract Role: End of September to Mid December- possible for extension

The Company Business Administrator is a critical function that supports the daily operations of a leading pharmaceutical company in South San Francisco and our mission to develop a strong external innovation ecosystem.

• Strong organizational skills.
• Ability to manage and prioritize multiple tasks.
• Communicate professionally with internal and external stakeholders.
• Strong MS Office suite skills, especially in MS Outlook and MS Excel.

Specific duties of the role include:

• Administrative support to the Site Head (travel, expenses, scheduling, meetings, special projects, etc.)
• Scheduling of meetings with external parties, Company portfolio companies, and Company visitors.
• Supporting purchase order and vendor management for Company SSF operations, including creating new POs, enrolling new suppliers, reconciling/confirming invoices, and ensuring Company suppliers are paid on time
• Assisting with site events including setup, planning, scheduling, coordination of vendors, and checking in guests.
• Inventory management and ordering of site consumables supplies including office supplies, restroom consumables, and some laboratory consumables and equipment as directed by Company Sr. Operations Manager.
• Company portfolio company data management in JFORCE and other internal tools; updating Company systems and reporting tools as necessary. Collect and distribute news updates on resident and alumni Company companies.
• Supporting the onboarding process for new employees of Company resident companies by assigning new badge training and background check tasks, verifying new employee completion of tasks, data entry for Company internal tools, printing badges for new employees, and compiling/distributing welcome kits.
• Distribution of mail/packages and configuration/management of new mailroom software users. Scheduling and support for parcel pick‑ups (UPS, USPS, Fedex, etc).
• Conference room and break area upkeep, including kitchen consumables and kitchen equipment (coffee machines, refrigerator, microwave)
• Coordination and booking of conference rooms, offices, and shared equipment.
• Supporting Company customer experience by distributing customer request tickets to other Company staff based on request type and responsibilities of Company staff.
• Ensuring adequate signage for new Company portfolio companies including logos for suites and mailboxes and logo plaques for the company wall.
• Checking‑in site visitors using the iVisitor system; appropriately providing visitor badges and verifying government‑issued ID against iVisitor entries.