Site Operations & Admin Coordinator

ABM industries; New York (NY); On-site; USD 36,000 - 51,000; Full time

Benefits offered by this job

Bonus program

Job summary

ABM Industries is seeking an Operations Administrator in New York to provide dedicated administrative, operational, and compliance support at the site level, enabling Site Managers to focus on leadership, safety, client engagement, and service excellence.

This role handles reporting, roster and hours tracking, onboarding coordination, and governance support across the account, with a strong emphasis on accuracy and timely delivery.

Qualifications

• High school diploma or GED required; associate’s degree or administrative certification preferred.
• 1–2 years of administrative or operational support experience; facilities/logistics experience preferred.
• Proficiency in Microsoft Excel, Outlook, Teams; data entry systems.

Responsibilities

• Manages daily site-level administrative tasks to support the Site Manager and operational delivery.
• Coordinates roster updates, shift patterns, and attendance records to align with staffing requirements.
• Supports recruitment, onboarding, I-9 coordination, and site orientation preparations.
• Serves as the point of contact for cross-team coordination (TA, HR, Payroll, Finance, BIT) and ensures timely reporting.
• Identifies opportunities to streamline administrative tasks and improve usability of tools.

Skills

Excel

Outlook

Teams

Data entry

English

Organization

Collaboration

Proactive

Education

High school diploma

Associate degree

Administrative certification

Job description

ABM Industries is seeking an Operations Administrator in New York to provide dedicated administrative, operational, and compliance support at the site level, enabling Site Managers to focus on leadership, safety, client engagement, and service excellence.

This role handles reporting, roster and hours tracking, onboarding coordination, and governance support across the account, with a strong emphasis on accuracy and timely delivery.