Site Operations & Compliance Administrator

ABM industries; Santa Clara (CA); On-site; USD 34,000 - 49,000; Full time

Job summary

ABM Industries in Santa Clara, CA is seeking an Operations Administrator to provide dedicated administrative, operational, and compliance support at the site level. The role enables Site Managers to focus on leadership, safety, client engagement, and operations while delivering timely reporting and accurate payroll inputs.

You will coordinate hiring, onboarding, and Day 1 readiness, maintain rosters, and support governance processes across the Amazon account.

Qualifications

• High school diploma or GED required; associate’s degree or administrative certification preferred.
• Minimum 1–2 years of administrative or operational support experience; facilities management, logistics, or distribution experience preferred.
• Strong proficiency in Microsoft Excel, Outlook, and Teams; familiarity with data-entry systems.
• Excellent verbal and written communication in English.

Responsibilities

• Manages daily, weekly, and monthly site-level administrative tasks supporting the Site Manager and operations.
• Coordinates roster updates, shift patterns, and attendance to meet contractual staffing requirements.
• Prepares standard operating documents, checklists, and compliance submissions for audits and monthly reviews.
• Maintains organized records supporting safety, HR, operations, training, and payroll compliance.
• Completes accurate payroll inputs (hours, PTO, shift changes) in line with policy.
• Tracks new hire progress and supports onboarding including Day 1 readiness.

Skills

Organizational skills

Attention to detail

Verbal & written communication

Data entry systems

Education

High school diploma or GED

Associate's degree or administrative certification

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

ABM Industries in Santa Clara, CA is seeking an Operations Administrator to provide dedicated administrative, operational, and compliance support at the site level. The role enables Site Managers to focus on leadership, safety, client engagement, and operations while delivering timely reporting and accurate payroll inputs.

You will coordinate hiring, onboarding, and Day 1 readiness, maintain rosters, and support governance processes across the Amazon account.