Site Office Administrator - Construction & Compliance

Hoar Construction; Allen (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Hoar Construction is seeking a Field Office Administrator in Allen, Texas to serve as the central hub for administrative, financial, and compliance operations on active project sites. You will collaborate with project managers, superintendents, subcontractors, and corporate departments to keep records accurate and deliverables timely.

In this fast-paced role you will streamline payroll and invoicing, maintain jobsite files, ensure lien waivers and insurance certificates are in order, and support

Qualifications

• High School Diploma or equivalent required.
• 1-2 years of administrative support experience preferred in construction or related field.
• Proficiency in Microsoft Office; familiarity with Textura, Procore, and Vista preferred.
• Knowledge of certified payroll, prevailing wage, lien laws, and lien waivers.

Responsibilities

• Verify billing data and revise errors.
• Process invoices, pay apps, and purchase orders with supporting docs.
• Prepare expense reports for project leadership.
• Administer certified payroll per federal/state requirements.
• Maintain payroll records including PTO and overtime.
• Process joint checks, sub-tier billings, lien waivers, and insurance docs.
• Ensure lien laws and insurance requirements are met in billing packages.
• Prepare, review, and submit certified payroll reports.
• Archive project documents and maintain organized jobsite files.
• Coordinate onboarding and credentialing for new employees and subs.
• Assist field teams with administrative needs as they arise.

Skills

Strong organizational skills

Excellent communication

Multitasking

Microsoft Office proficiency

Education

High School Diploma, GED or equivalent

Tools

Textura

Procore

Vista

MS Office

Job description

Hoar Construction is seeking a Field Office Administrator in Allen, Texas to serve as the central hub for administrative, financial, and compliance operations on active project sites. You will collaborate with project managers, superintendents, subcontractors, and corporate departments to keep records accurate and deliverables timely.

In this fast-paced role you will streamline payroll and invoicing, maintain jobsite files, ensure lien waivers and insurance certificates are in order, and support