Construction Field Office Admin & Compliance Coordinator

Hoar Construction, LLC; Tyler (TX); On-site; USD 42,000 - 68,000; Full time

Job summary

Hoar Construction, LLC is seeking a Field Office Administrator to manage administrative, financial, and compliance tasks across multiple project sites in Texas. You will work with project managers, superintendents, subcontractors, and corporate teams to ensure accurate records and timely deliverables.

The role requires meticulous organization, ability to handle competing priorities, and strong communication in a fast-paced construction setting.

Qualifications

• Experience in administrative support, preferably in construction.
• Strong organizational skills with the ability to manage competing priorities.
• Proficiency in Microsoft Office; familiarity with Textura, Procore, and Vista preferred.
• Knowledge of certified payroll, prevailing wage, Texas lien laws, lien waivers, and construction compliance documentation.

Responsibilities

• Verify billing data accuracy and revise errors.
• Process invoices, pay applications, and purchase orders with documentation.
• Prepare expense reports for project leadership.
• Administer certified payroll per federal, state, and project requirements.
• Maintain payroll records, attendance, PTO, and overtime tracking.
• Process lien waivers and insurance documentation to meet lien laws.
• Coordinate submission and collection of project documentation, including pay apps and compliance packages.
• Serve as liaison between field team, corporate departments, subcontractors, and vendors.
• Perform general receptionist duties and arrange travel for site visitors.
• Identify administrative bottlenecks and suggest process improvements.

Skills

Administrative support

Microsoft Office

Textura

Procore

Viewpoint

Communication

Attention to detail

Driver's license

Education

High School Diploma

Tools

Textura

Procore

Vista

Job description

Hoar Construction, LLC is seeking a Field Office Administrator to manage administrative, financial, and compliance tasks across multiple project sites in Texas. You will work with project managers, superintendents, subcontractors, and corporate teams to ensure accurate records and timely deliverables.

The role requires meticulous organization, ability to handle competing priorities, and strong communication in a fast-paced construction setting.