Construction Field Office Coordinator

Hoar; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Hoar is seeking a Field Office Administrator to oversee administrative, financial, and compliance tasks across our construction projects in Houston. You will work with project managers, superintendents, subcontractors, and corporate teams to ensure accurate records and timely deliverables.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High School Diploma or GED or equivalent.
• 1-2 years of administrative support in the A/E/C industry.
• Proficient in Excel, Word, and MS Office.
• Familiarity with Textura, Procore, and Vista preferred.
• Valid driver’s license; travel 10–15%.

Responsibilities

• Verify billing data accuracy and revise errors.
• Process invoices, pay apps, and purchase orders with supporting docs.
• Prepare expense reports for project leadership.
• Administer certified payroll per wage laws.
• Maintain payroll records (attendance, PTO, OT).
• Coordinate lien waivers and insurance docs.
• Serve as liaison between field, corporate, subs, and vendors.
• Support onboarding and credentialing for new staff and vendors.
• Receptionist duties and travel arrangements.
• Identify bottlenecks and suggest process improvements.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Microsoft Office

Textura

Procore

Vista

Viewpoint

Education

High School Diploma or GED

Tools

Textura

Procore

Vista

Viewpoint

MS Office

Job description

Hoar is seeking a Field Office Administrator to oversee administrative, financial, and compliance tasks across our construction projects in Houston. You will work with project managers, superintendents, subcontractors, and corporate teams to ensure accurate records and timely deliverables.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.