Construction Field Office Specialist

Hoar Construction; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Hoar Construction is seeking a Field Office Administrator to support multiple project sites, handling administrative, financial, and compliance tasks. You will work closely with project managers, superintendents, and subcontractors to ensure accurate records and timely deliverables.

Ideal candidates bring experience in construction admin, strong organizational and communication skills, and proficiency with Microsoft Office; familiarity with Textura, Procore, and Vista is preferred.

Qualifications

• Experience providing administrative support, preferably in construction or project-based work.
• Strong organizational skills with ability to manage competing priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite; familiarity with Textura, Procore, and Vista is preferred.
• Excellent written and verbal communication and interpersonal abilities.
• Knowledge of certified payroll, prevailing wage, lien laws, and construction compliance is required.

Responsibilities

• Verify accuracy of billing data and revise errors.
• Process invoices, pay applications, and purchase orders with supporting docs.
• Submit expense reports for project leadership and manage payroll records.
• Administer certified payroll for field staff in compliance with laws.
• Maintain payroll records including attendance, PTO, and overtime.
• Manage lien waivers, insurance docs, and subcontractor billings.
• Ensure compliance with state lien laws and contractual obligations.
• Serve as liaison between field team, vendors, and corporate departments.
• Prepare project documentation including submittals, contracts, and logs.
• Coordinate onboarding/credentialing for new employees and subcontractors.
• Support administrative process improvements and use PM tools to streamline reporting.

Skills

Administrative support

Strong organizational skills

Excellent communication

Interpersonal skills

Education

High School Diploma or GED

Tools

Textura

Procore

Vista

Viewpoint

Microsoft Office

Excel

Word

Job description

Hoar Construction is seeking a Field Office Administrator to support multiple project sites, handling administrative, financial, and compliance tasks. You will work closely with project managers, superintendents, and subcontractors to ensure accurate records and timely deliverables.

Ideal candidates bring experience in construction admin, strong organizational and communication skills, and proficiency with Microsoft Office; familiarity with Textura, Procore, and Vista is preferred.