Construction Field Office Admin: Payroll, Compliance & Ops

Hoar Construction, LLC; Allen (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Hoar Construction, LLC is seeking a Field Office Administrator to be the central hub for all administrative, financial, and compliance operations at our construction project sites. This on-site role supports multiple active projects and collaborates with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records and timely deliverables. The role requires accuracy, strong communication, and adherence to Texas lien laws and prevailing wage rules.

Qualifications

• 1–2 years of administrative support experience in construction or a project-based environment.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced setting.
• Proficiency in Microsoft Office; familiarity with Textura, Procore, and Vista is helpful.
• Excellent communication and interpersonal skills.
• Knowledge of certified payroll, prevailing wage, Texas lien laws, lien waiver requirements, and construction compliance documentation.

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders with supporting documentation.
• Prepare and submit expense reports for project leadership.
• Administer certified payroll for field staff in compliance with payroll laws and project requirements.
• Maintain detailed payroll records, including attendance, PTO, and overtime tracking.
• Process joint check agreements, sub-tier billings, and stored materials billings with compliance.
• Ensure billing packages include lien waivers and insurance documentation per laws and contracts.
• Prepare, review, and submit certified payroll reports per prevailing wage laws.
• Maintain and file jobsite documents including contracts, submittals, equipment logs, and daily reports.
• Compile complete project closeout documentation.

Skills

Administrative support

Project-based experience

Communication skills

Microsoft Office proficiency

Certified payroll knowledge

Education

High School Diploma or GED

Tools

Textura

Procore

Vista

Job description

Hoar Construction, LLC is seeking a Field Office Administrator to be the central hub for all administrative, financial, and compliance operations at our construction project sites. This on-site role supports multiple active projects and collaborates with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records and timely deliverables. The role requires accuracy, strong communication, and adherence to Texas lien laws and prevailing wage rules.