Construction Field Office Administrator

Hoar Construction, LLC; Dallas (TX); On-site; USD 43,000 - 64,000; Full time

Job summary

The Field Office Administrator at Hoar Construction, LLC serves as the central hub for administrative, financial, and compliance operations across active project sites. This role collaborates with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records, timely deliverables, and smooth daily operations.

Ideal candidates thrive in a fast-paced construction environment, manage multiple priorities, and demonstrate strong communication, attention to

Qualifications

• Experience providing administrative support in construction or project-based environments.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office, Textura, Procore, and Vista.
• Knowledge of certified payroll and lien waiver requirements.
• Valid driver's license and ability to travel up to 15%.

Responsibilities

• Verify billing data accuracy and process invoices and pay applications.
• Prepare expense reports and manage payroll documentation.
• Maintain project records, lien waivers, and insurance certificates.
• Coordinate with field team and vendors to ensure timely document flow.
• Support onboarding and credentialing for new personnel.

Skills

Administrative support

Payroll administration

Compliance knowledge

MS Office Suite

Procore

Textura

Vista

Communication skills

Education

High School Diploma or GED

Tools

Textura

Procore

Vista

Excel

Job description

The Field Office Administrator at Hoar Construction, LLC serves as the central hub for administrative, financial, and compliance operations across active project sites. This role collaborates with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records, timely deliverables, and smooth daily operations.

Ideal candidates thrive in a fast-paced construction environment, manage multiple priorities, and demonstrate strong communication, attention to