Administrative Assistant – Zebulon, NC

alphanumeric; Zebulon (NC); Hybrid; USD 41,000 - 47,000; Full time

Job summary

Alphanumeric in Zebulon, NC is seeking an Administrative Assistant to support the Site Director and Site Leadership Team. This onsite role manages calendars, travel, meetings, and executive support in a fast-paced pharmaceutical manufacturing environment.

The ideal candidate has strong organization, discretion, and the ability to handle multiple priorities with professionalism. Some remote flexibility may be possible, but the position is primarily onsite in Zebulon.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• 5+ years of Executive Administrative/EA experience in pharma or regulated environments.
• Experience supporting senior leaders such as Site Director in a matrixed org.
• Strong calendar management and organizational skills.
• Proficiency with Microsoft Office and SharePoint.
• Excellent written and verbal communication.
• Discretion, professionalism, and ability to manage multiple priorities.
• Ability to work in a fast-paced operational environment.

Responsibilities

• Manage complex calendars, travel and scheduling for the Site Director and Site Leadership Team, including cross-time-zone meetings.
• Coordinate travel arrangements and ensure timely submission of travel and expense reports through Concur.
• Process non-GMP purchase orders and support purchasing using Ariba and SAP.
• Coordinate governance meetings, agendas, minutes and action trackers.
• Track decisions, milestones, risks and dependencies across site workstreams.
• Coordinate meeting rooms, visitors, catering, and onsite logistics.
• Maintain site distribution lists and onboarding/offboarding updates.
• Serve as master timekeeper, supporting time records in Workday and payroll deadlines.

Skills

Executive Admin experience

Calendar management

Communication skills

Microsoft Office

Discretion

Interpersonal skills

Education

High school diploma or equivalent; Associate degree preferred

Tools

SAP

Ariba

Concur

Workday

SharePoint

Job description

Job Details

Administrative Assistant ? Zebulon, NC Zebulon,NC Posted:9/9/2026 Job Description Job ID#:

8417

Administrative Assistant Zebulon, NC

Location: Zebulon, NC

Pay: $30.00?$34.00/hour

Schedule: Primarily onsite, with some potential for limited work-from-home flexibility

Hours: First Shift ? Core hours: 8:00 AM?4:30 PM

Employment: W2 12 Months Contract Alphanumeric is hiring an Administrative Assistant to work onsite in Zebulon, NC with our client of 20 years, a global organization committed to improving lives through medical and pharmaceutical advancements. This is a high-impact administrative role supporting the Zebulon Site Director and Site Leadership Team (SLT). The Administrative Assistant will serve as a trusted partner to site leadership, helping ensure smooth day-to-day operations, effective site governance, and strong organizational coordination across a fast-paced pharmaceutical manufacturing environment. The ideal candidate is highly organized, proactive and comfortable supporting senior leaders while managing competing priorities. This role requires excellent judgment, discretion, attention to detail and the ability to anticipate needs and follow through independently. Please Note: We are unable to accept applications from third-party agencies for this position. Candidates must be eligible to work directly on Alphanumeric's W2 without requiring sponsorship now or in the future.

Key Responsibilities

• Manage complex calendars, travel and scheduling for the Zebulon Site Director and Site Leadership Team, including shift-based and cross-time-zone meetings. Resolve scheduling conflicts and competing operational priorities proactively.
• Coordinate travel arrangements and ensure timely submission of travel and expense reports through Concur.
• Process non-GMP purchase orders and support purchasing activities using Ariba and SAP.
• Own administrative coordination for Tier 4 and site governance meetings, including agendas, pre-reads, meeting materials, minutes and follow-up action trackers.
• Track decisions, action items, milestones, risks and dependencies across multiple site workstreams and identify items requiring leadership attention.
• Coordinate meeting rooms and onsite logistics, including visitors, catering, technology requirements and other meeting needs.
• Maintain site and functional distribution lists, ensuring updates are completed promptly for new hires, transfers and departing employees.
• Serve as the site's master timekeeper, providing backup support to supervisors and managers for employee time records in Workday and helping ensure timekeeping and payroll deadlines are met.
• Partner with the Site Communications Manager to coordinate internal and external visits, including visits from regulators, global leaders, customers and business partners.
• Coordinate visitor logistics including itineraries, transportation, lodging, room reservations, site tours and visa-related checks when applicable.
• Support employee engagement initiatives, recognition programs, town halls, leadership communications and other site events in partnership with Communications and HR.
• Maintain confidentiality and exercise sound judgment when handling sensitive leadership, employee and business information.
• Help reinforce a high-performing, inclusive site culture with a strong commitment to safety, quality and continuous improvement.

Job Requirements

Required Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• 5+ years of Executive Administrative/Executive Assistant experience, preferably withinpharmaceutical manufacturing, biotechnology or another regulated environment.
• Demonstrated experience supportingsenior leaders, such as a Site Director, executive leader or leadership team, within a matrixed organization.
• Strong calendar management, meeting coordination and organizational skills.
• Strong proficiency withMicrosoft Office, including Outlook, Word, Excel and PowerPoint, as well as collaboration tools andSharePoint Team Sites.
• Excellent written and verbal communication skills.
• Strong attention to detail with the ability to independently manage multiple priorities and deadlines.
• High level of discretion, professionalism and sound judgment.
• Ability to remain organized and effective when priorities shift in a fast-paced operational environment.
• Strong interpersonal skills and the ability to work effectively with employees at all levels, from senior leadership to shop-floor teams.
• Proactive, anticipatory approach with strong ownership and follow-through.

Preferred Qualifications

• Experience supporting leadership within apharmaceutical manufacturing, biotechnology, life sciences or other regulated site environment.
• Experience withSAP and Ariba.
• Experience withConcur expense reporting.
• Experience withWorkday timekeeping.
• Experience coordinating leadership governance meetings, site visits, town halls or large employee events.