SIS & Data Coordinator: Elevate District Reporting

Melrose Public Schools; Melrose (MA); On-site; USD 78,000 - 85,000; Full time

Job summary

Melrose Public Schools is seeking a 12-month, full-time Student Information System and Data Coordinator to manage data flow, reporting, and SIS integration across district systems. The role requires expertise with Follett Aspen SIS, Excel/Sheets data manipulation, and strong problem-solving abilities.

The candidate will coordinate DESE submissions, train staff, and support IT initiatives under the direction of the IT Director and Superintendent.

Qualifications

• prior experience with Aspen SIS preferred
• Superior troubleshooting, problem-solving and task analysis skills
• Ability to manage complex projects including supervision of vendors and contractors
• Ability to effectively work in a team
• Adapt to shifting priorities, multiple demands, ambiguity, and rapid change
• Conduct professional development for hardware, software, and other technology related topics
• Work independently with minimal supervision and work well with all levels of management and associates
• Maintain confidentiality regarding student, staff, and district data
• Experience and knowledge using Microsoft Excel/Google Sheets to manipulate data including complex functions
• Training and demonstrated experience working with Follett Aspen SIS preferred
• Experience in preparing mandated staff, student, and financial reports
• Demonstrated professional development in state regulations and program software
• Thrives working with high levels of autonomy
• Excellent organizational and communication skills
• Demonstrated experience working in school district technologies
• Citizenship, residency or work visa required

Responsibilities

• Coordinates, verifies and submits data reports to DESE and other agencies
• Acts as internal consultant on SIS (Follett Aspen) and to district staff
• Integrates SIS with other district systems
• Works in a team to accomplish IT projects
• Provides entry of data into district systems including those in the SIS
• Builds procedures for export and import of data to and from the SIS
• Manages/updates accounts in all systems as needed
• Provides training and instruction for staff in all district systems
• Assists administration in scheduling, grading and reporting, as well as data rollover for new school year
• Provides updates on projects and other work to IT Director and Executive Director of Academics and Accountability
• Submits Data Privacy Agreements (DPAs) to software vendors and obtains signature/approval
• Assists district with software conversion and implementation
• Oversees security within databases
• Troubleshoots system issues as needed
• Manages data exchange between district software vendors including massaging data for imports and exports
• Creates field sets, templates and queries as determined in the SIS
• Provides data analysis and leads data meetings with staff and administration
• Create relevant reports and train staff on accessing reports
• Attends trainings to remain current on database management

Skills

SIS experience

Teamwork

Problem solving

Project management

Tools

Follett Aspen SIS

Microsoft Excel

Google Sheets

Job description

Melrose Public Schools is seeking a 12-month, full-time Student Information System and Data Coordinator to manage data flow, reporting, and SIS integration across district systems. The role requires expertise with Follett Aspen SIS, Excel/Sheets data manipulation, and strong problem-solving abilities.

The candidate will coordinate DESE submissions, train staff, and support IT initiatives under the direction of the IT Director and Superintendent.