Signage Project & Sales Support Specialist

Legacy Sign Group; Westville (IN); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

401(k)

Paid Time Off (PTO)

Job summary

Legacy Sign Group in the United States is seeking a full-time, in-person Administrative/Project Coordination Specialist to support the sales team and manage project tracking from quoting to installation. You will coordinate schedules with internal teams, vendors, and municipalities, maintain documentation, and ensure timely communication with customers throughout the project lifecycle.

The role requires strong organization, proactive communication, and the ability to manage multiple projects in

Qualifications

• Highly organized
• Detail-oriented
• Proactive
• Strong communicator
• Dependable
• Adaptable
• Willing to learn

Responsibilities

• Provide daily administrative and project coordination support to our sales team.
• Assist with tracking projects from initial quoting through production, installation, and completion.
• Coordinate fabrication and installation schedules with internal departments, contractors, and vendors.
• Maintain accurate project information, timelines, documentation, and daily updates.
• Communicate with customers, vendors, and team members regarding project updates, scheduling, and outstanding information.
• Assist with obtaining permits, approvals, and necessary information from city and county municipalities.
• Review project details, including measurements, artwork, materials, quantities, and installation requirements, for accuracy.
• Follow up on outstanding items to ensure projects stay organized and on schedule.
• Work closely with sales, design, production, and installation teams to support successful project completion.
• Maintain and update project tracking systems, calendars, and customer information.
• Assist with additional administrative and sales-related tasks as needed.

Job description

Legacy Sign Group in the United States is seeking a full-time, in-person Administrative/Project Coordination Specialist to support the sales team and manage project tracking from quoting to installation. You will coordinate schedules with internal teams, vendors, and municipalities, maintain documentation, and ensure timely communication with customers throughout the project lifecycle.

The role requires strong organization, proactive communication, and the ability to manage multiple projects in