Sales Assistant – Sales & Project Coordination

Legacy Sign Group; Westville (IN); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

401(k)

Paid Time Off (PTO)

Job summary

Legacy Sign Group in the United States is seeking a full-time, in-person Administrative/Project Coordination Specialist to support the sales team and manage project tracking from quoting to installation. You will coordinate schedules with internal teams, vendors, and municipalities, maintain documentation, and ensure timely communication with customers throughout the project lifecycle.

The role requires strong organization, proactive communication, and the ability to manage multiple projects in

Qualifications

• Highly organized
• Detail-oriented
• Proactive
• Strong communicator
• Dependable
• Adaptable
• Willing to learn

Responsibilities

• Provide daily administrative and project coordination support to our sales team.
• Assist with tracking projects from initial quoting through production, installation, and completion.
• Coordinate fabrication and installation schedules with internal departments, contractors, and vendors.
• Maintain accurate project information, timelines, documentation, and daily updates.
• Communicate with customers, vendors, and team members regarding project updates, scheduling, and outstanding information.
• Assist with obtaining permits, approvals, and necessary information from city and county municipalities.
• Review project details, including measurements, artwork, materials, quantities, and installation requirements, for accuracy.
• Follow up on outstanding items to ensure projects stay organized and on schedule.
• Work closely with sales, design, production, and installation teams to support successful project completion.
• Maintain and update project tracking systems, calendars, and customer information.
• Assist with additional administrative and sales-related tasks as needed.

Job description

Legacy Sign Group | Full-Time | In-Person

Pay Range:$17.00–$21.00 per hour, based on experience and qualifications

Position Responsibilities

• Provide daily administrative and project coordination support to our sales team.
• Assist with tracking projects from initial quoting through production, installation, and completion.
• Coordinate fabrication and installation schedules with internal departments, contractors, and vendors.
• Maintain accurate project information, timelines, documentation, and daily updates.
• Communicate with customers, vendors, and team members regarding project updates, scheduling, and outstanding information.
• Assist with obtaining permits, approvals, and necessary information from city and county municipalities.
• Review project details, including measurements, artwork, materials, quantities, and installation requirements, for accuracy.
• Follow up on outstanding items to ensure projects stay organized and on schedule.
• Work closely with sales, design, production, and installation teams to support successful project completion.
• Maintain and update project tracking systems, calendars, and customer information.
• Assist with additional administrative and sales-related tasks as needed.

What We're Looking For

• Highly organized: Able to manage multiple projects, deadlines, and priorities.
• Detail-oriented: Pays attention to the little things that make a big difference.
• Proactive: Takes initiative, follows up, and keeps things moving without constant reminders.
• Strong communicator: Communicates clearly and professionally with customers, vendors, and coworkers.
• Dependable: Takes ownership of responsibilities and follows through on commitments.
• Adaptable: Can adjust priorities and handle changes in a fast-paced work environment.
• Willing to learn: Interested in understanding the sign industry, materials, permits, production processes, and installation.

Qualifications & Preferred Experience

• Previous administrative, sales support, or project coordination experience preferred.
• Sign industry, construction, or manufacturing experience is a plus, but not required.
• Strong computer skills, including Microsoft Office, Google Workspace, email, and scheduling systems.
• Experience with CRM or project tracking software is beneficial.
• Excellent customer service, communication, and problem-solving skills.
• Ability to work independently while also collaborating with a team.
• Strong time management skills and the ability to handle multiple responsibilities.
• Valid driver's license and reliable transportation.
• Health Insurance
• Vision Insurance
• 401(k)
• Paid Time Off (PTO)
• Opportunities for professional growth and development

Job Type:

Full-Time

Work Location:

In-Person

Why Join Legacy Sign Group?

At Legacy Sign Group, teamwork and communication are a big part of what we do. Every project involves multiple departments working together to create quality signage for our customers.

We're looking for individuals who want to be part of that process, take pride in their work, and grow alongside our team.