Signage Project Coordinator: Scheduling, Permits & Delivery

Architectural Design & Signs Inc; Hayward (CA); Presencial; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision, and Life Ins.

Paid vacation, sick time, and holidays

401(k) with company match (after qual.

Anniversary and referral bonus program

Descripción de la vacante

AD/S in California seeks a Project Coordinator to support Sales, Project Management, and Permitting teams. You will help ensure permits, documentation, and project details are properly managed for smooth production and installation of signage projects.

You will assist in all phases, maintain files, prepare meetings, and support status reporting while coordinating with compliance and installation teams. This role requires strong organization, communication, and attention to detail.

Formación

• Associates degree or equivalent work experience.
• Minimum 2 years administrative experience in commercial construction.
• Strong organizational, planning, and customer-service orientation.
• Excellent verbal and written communication.
• Proactive, detail-oriented, and able to work independently or with a team.
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word).

Responsabilidades

• Assist Project Managers in all phases of signage projects, from initiation to completion
• Maintain and organize project files, documentation, and databases
• Prepare meeting agendas, record minutes, and track action items
• Support generation of project status reports and performance analysis
• Track installation progress using PlanGrid and update Project Managers
• Submit drawings to design boards and coordinate engineering requests
• Review drawings and calculations for compliance with building codes
• Manage permit requests, resubmittals, correction letters, inspections, and finalization
• Coordinate with Compliance Team on signature requests
• Prepare and manage shipping requests, including delivery confirmations
• Maintain accurate data in Acumatica and assist with vendor/customer information requests
• Process RFIs, sample requests, warranties, and close-out documentation
• Assist with purchase order requests and production submissions
• Create and submit installation work orders to the installation department
• Perform other related duties as assigned

Conocimientos

Organizational skills

Communication

Attention to detail

Team collaboration

MS Office proficiency

Educación

Associates Degree or equivalent

2+ years of administrative experience in commercial construction

Descripción del empleo

AD/S in California seeks a Project Coordinator to support Sales, Project Management, and Permitting teams. You will help ensure permits, documentation, and project details are properly managed for smooth production and installation of signage projects.

You will assist in all phases, maintain files, prepare meetings, and support status reporting while coordinating with compliance and installation teams. This role requires strong organization, communication, and attention to detail.