Project Coordinator

ARCHITECTURAL DESIGN; Carpenter (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

401(k) with company match

Anniversary bonus

Referral bonus

Job summary

AD/S designs and builds signage for skylines and brands, and seeks a Project Coordinator to support Sales, Project Management, and Permitting teams. This role ensures permits, documentation, and project details are properly managed to enable production and installation.

You will organize files and data in Acumatica, prepare meeting notes, track progress with PlanGrid, and assist with RFIs, drawings, and vendor requests.

Qualifications

• Associates Degree or equivalent work experience.
• 2+ years of administrative experience in commercial construction or related industry.
• Proficiency in Microsoft Office and strong communication skills.

Responsibilities

• Assist Project Managers in all phases of signage projects from initiation to completion.
• Maintain project files, documentation, and databases.
• Prepare meeting agendas, record minutes, and track action items.
• Support generation of project status reports and performance analysis.
• Track installation progress using PlanGrid and update PMs.
• Submit drawings to design boards and coordinate engineering requests.
• Review drawings and calculations for building code compliance.
• Manage permit requests, submittals, and inspections.
• Coordinate with Compliance Team on signatures.
• Prepare and manage shipping requests and data in Acumatica.
• Process RFIs, warranties, and close-out docs.
• Assist with PO requests and production submissions.
• Create and submit installation work orders to installation dept.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication

Attention to detail

Positive attitude

Independent & collaborative

Microsoft Office

Education

Associate degree

2+ years admin experience in construction

Tools

PlanGrid

Acumatica

Job description

At AD/S, we’re more than just a signage company. We design and build the glowing monoliths that light up the skyline, the wayfinding systems that guide travelers, and the custom displays that bring brands to life. Behind every sign is a team that makes it happen — and we’re looking for a Project Coordinator to help keep it all running smoothly.

Position Overview

We are seeking a Project Coordinator to provide critical support to our Sales, Project Management, and Permitting teams. This role ensures that permits, documentation, and project details are properly managed, enabling the smooth production and installation of signage projects.

Key Responsibilities

• Assist Project Managers in all phases of signage projects, from initiation to completion
• Maintain and organize project files, documentation, and databases
• Prepare meeting agendas, record minutes, and track action items
• Support generation of project status reports and performance analysis
• Track installation progress using PlanGrid and update Project Managers
• Submit drawings to design boards and coordinate engineering requests
• Review drawings and calculations for compliance with building codes
• Manage permit requests, resubmittals, correction letters, inspections, and finalization
• Coordinate with Compliance Team on signature requests
• Prepare and manage shipping requests, including delivery confirmations
• Maintain accurate data in Acumatica and assist with vendor/customer information requests
• Process RFIs, sample requests, warranties, and close-out documentation
• Assist with purchase order requests and production submissions
• Create and submit installation work orders to the installation department
• Perform other related duties as assigned

Qualifications

• Strong organizational and planning skills with customer service orientation
• Excellent verbal and written communication skills
• High attention to detail and problem-solving ability
• Positive attitude, persistence, and integrity
• Ability to work independently and collaboratively in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word)

Education & Experience

• Associates Degree or equivalent work experience
• 2+ years of administrative experience in commercial construction or related industry

Benefits

• Medical, Dental, Vision, and Life Insurance
• Paid vacation, sick time, and holidays
• 401(k) with company match (after qualifying period)
• Anniversary and referral bonus program

We are an E-verify employer. We conduct pre-employment drug and background screenings.