SHS Administrative Assistant: Counselor

Sealy ISD; Sealy (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

Sealy ISD is seeking an Administrative Assistant - Counselor at Sealy High School to provide routine clerical support for the counseling office under supervision. You will maintain confidential student records and assist with scheduling, registrations, and reports.

The role requires a high school diploma or GED, strong organizational and communication skills, and proficiency in standard office software. This position is nonexempt and on-site at Sealy High School.

Qualifications

• Knowledge of general office procedures.
• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets and databases, and do word processing.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignment on short notice with some direction.
• Effective organizational, communication, and interpersonal skills.

Responsibilities

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist with reports (preparing, printing, and distribution) of progress reports and report cards or other campus reports as needed
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling of meetings and appointments.

Skills

Office procedures

Keyboarding

Spreadsheet/databases

Word processing

Verbal/written instructions

Multitasking

Interpersonal skills

Organizational skills

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

• Position Type:
  Sealy High School/ Secretary
  
• Date Posted:
  10/21/2026
  
• Location:
  Sealy High School
  
• Date Available:
  11/30/2026
  
• Closing Date:
  When Filled
  

Job Title

Administrative Assistant - Counselor

Exemption Status/Test

Nonexempt

Reports to

Principal/Counselor

Dept./School

SHS

Primary Purpose

Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

Qualifications

Education/Certification

• High school diploma or GED

Special Knowledge/Skills

• Knowledge of general office procedures
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets and databases, and do word processing
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice with some direction
• Effective organizational, communication, and interpersonal skills

Experience

• 1 year clerical experience

Salary Information

• Paygrade: H4
• Days: 210

Major Responsibilities and Duties

Records, Reports, and Correspondence

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist with reports (preparing, printing, and distribution) of progress reports and report cards or other campus reports as needed

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling of meetings and appointments.

Other

• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used

Standard office equipment including personal computer and peripherals

Posture

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting

Occasional light lifting and carrying (less than 15 pounds)

Environment

May work prolonged or irregular hours

Mental Demands

Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Sealy ISD does not discriminate on the basis of race, color, national origin, sex, or disability in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups.