Counselor Clerk *** Internal Only***

Carrollton Farmers Branch Independent School District; Carrollton (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

Carrollton Farmers Branch ISD seeks a Clerk Counselor for the high school counseling office. You will handle routine clerical tasks, maintain confidential student records, and assist with registration, scheduling, and awards coordination.

Strong keyboarding and data entry skills are essential. Responsibilities include managing transcripts, preparing documents for honors events, and assisting students with college catalogs and financial aid information.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, word processing and file maintenance.
• Strong organizational, communication and interpersonal skills.
• Ability to use PC and software to develop spreadsheets and databases.
• Three years of secretarial or clerical experience preferred.

Responsibilities

• Organize and manage routine work activities in the counselor's office.
• Prepare requisitions, correspondence, and transcripts.
• Prepare documents and lists for honors and awards programs.
• Record student information, including test scores and final grades, on permanent records.
• Create new student files and ensure completeness of records.
• Assist with registration of new students and data entry.
• Assist with changes to student schedules and diploma ordering.
• Coordinate Senior Awards Day and college night activities.
• Provide college catalogs and financial aid information to students.

Skills

Keyboarding

Word processing

File maintenance

Organizational skills

Interpersonal skills

Customer service

Education

High school diploma or GED

Tools

Phone system

Office software

Databases

Job description

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Counselor Clerk *** Internal Only*** (Internal Only) JobID: 1488

• Position Type: Secretarial and Clerical/ Clerk - Counselor High School
• Date Posted: 10/26/2026
• Location: Creekview High School

Job Title: Clerk Counselor HS Wage/Hour Status: Nonexempt

Reports to: Campus Principal Pay Grade: CT3-198 days

Dept./School: Assigned Campus Date Revised: 11/14/2017

PRIMARY PURPOSE

Facilitate the efficient operation of the counselor's office and provide clerical services to the office. Maintain current and accurate confidential student records.

QUALIFICATIONS

High school diploma or GED

Special Knowledge/Skills

Proficient skills in keyboarding, word processing and file maintenance

Effective organizational, communication and interpersonal skills

Ability to use personal computer and software to develop spreadsheets and databases

Preferred Experience

Three years of successful secretarial or clerical experience preferably in a related field

MAJOR RESPONSIBILITIES AND DUTIES

Records, Reports, and Correspondence

• Organize and manage the routine work activities in the counselor's office.
• Prepare requisitions, correspondence, and transcripts.
• Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
• Record student information, including test scores and final grades, on permanent records.
• Create new student files and ensure completeness of records.
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
• Assist with processing changes and adjustments to student schedules.
• Order and double-check diplomas for graduating seniors.
• Assist senior counselor with coordinating and planning Senior Awards Day Assembly.
• Assist students with finding college catalogues and related information.
• Be prepared to handle communications regarding college entrance exams, grants, financial aid, etc.
• Assist in Planning College Night Program.
• Responsible for the input of TEAMS data as directed.

Reception and Phones

• Serve as receptionist for counseling office.
• Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
• Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments
• Make appointments and maintain office calendar.

Other

• Maintain confidentiality of information.
• Provide excellent customer service to all students, staff, parents, and community members
• Participate in staff development training programs when appropriate.
• Keep informed and comply with all state and district policies and regulations concerning primary job functions.
• Order and maintain supplies.
• Perform routing bookkeeping tasks, including simple arithmetic operations.
• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain college information library.

Tools/Equipment Used

Multi-line phone system;standard office equipment including personal computer and peripherals

Posture

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting

Occasional light lifting and carrying (less than 15 pounds); occasional heavy lifting (over 45 pounds)

Environment

May work prolonged or irregular hours

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract.The Administration has the exclusive right to alter this job description at any time without notice.

Approved by: Joe LaPuma Date: 10/07/2022

Postings current as of 10/27/2026 5:56:56 PM CST.

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