Shipping/Receiving Coordinator

Koch Air; Pittsburgh (Allegheny County); On-site; USD 38,000 - 54,000; Full time

Job summary

Standard Air is seeking a Shipping/Receiving Coordinator to ensure inventory accuracy and seamless operations between purchasing and warehouse teams. The role focuses on maintaining records, processing receipts, and supporting order fulfillment with attention to detail and cross-department collaboration.

Ideal candidates will have 3+ years in inventory or logistics, experience with ERP systems (Prophet 21 preferred), and proficiency in Microsoft Office 365. Forklift experience is a plus.

Qualifications

• Requires high school diploma or equivalent.

Responsibilities

• Coordinate inventory activities to ensure accurate inventory records and product availability.
• Manage inbound and outbound inventory transactions within the ERP system.
• Support receiving operations by tracking deliveries, processing receipts, and resolving discrepancies.
• Assist with shipping documentation, delivery confirmations, and invoicing issues.
• Perform inventory reconciliations, cycle counts, and serial number verification.
• Manage damaged, overage, shortage, and freight claim processes.
• Enter and manage customer orders, returns, and related documentation.
• Collaborate across departments to improve processes and support customer satisfaction.
• Maintain accurate records and documentation related to inventory and freight activities.

Skills

Inventory management

ERP systems

Microsoft Office 365

Detail-oriented

Organizational skills

Communication skills

Multi-tasking

Lean 5S

Forklift experience

Education

High school diploma

Tools

Prophet 21 ERP

Microsoft Office 365

Job description

Standard Air has grown through the past 70 years by serving the commercial and residential HVAC contractors with quality pre-sale application and post-sales support and a large inventory of equipment and parts. Our employees are committed to continuing this unparalleled dedication to facilitate our contractor-partners success.Join our team as an Shipping/Receiving Coordinator and play a key role in ensuring inventory accuracy, operational efficiency, and exceptional customer service. This position serves as a liaison between purchasing and warehouse operations, helping maintain the smooth flow of inventory throughout our facilities.

Key Responsibilities

• Coordinate inventory activities to ensure accurate inventory records and product availability.
• Manage inbound and outbound inventory transactions within the ERP system.
• Support receiving operations by tracking deliveries, processing receipts, and resolving discrepancies.
• Assist with shipping documentation, delivery confirmations, and invoicing issues.
• Perform inventory reconciliations, cycle counts, and serial number verification.
• Manage damaged, overage, shortage, and freight claim processes.
• Enter and manage customer orders, returns, and related documentation.
• Collaborate across departments to improve processes and support customer satisfaction.
• Maintain accurate records and documentation related to inventory and freight activities.

Qualifications

• High school diploma or equivalent required.
• 3+ years of inventory, warehouse, logistics, or related experience preferred.
• Experience with ERP systems; Prophet 21 experience is a plus.
• Strong computer skills, including Microsoft Office 365 (Excel, Outlook, Word, and PowerPoint).
• Detail-oriented with strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities and work independently.
• Knowledge of Lean or 5S principles is a plus.
• Forklift experience or certification is preferred; willingness to learn required.

What We’re Looking For

• A dependable and proactive team player.
• Strong attention to detail and commitment to accuracy.
• Ability to build positive working relationships across departments.
• A customer-focused mindset with a continuous improvement approach.
• This is an excellent opportunity for a highly organized professional who enjoys working in a fast-paced environment and contributing to operational success through inventory accuracy and process excellence.