Shipping/Receiving Coordinator

South Western Communications, Inc.; Pittsburgh (Allegheny County); On-site; USD 25,000 - 39,000; Full time

Job summary

Standard Air, a long-standing HVAC supplier, seeks a Shipping/Receiving Coordinator to ensure inventory accuracy, coordinate inbound/outbound shipments, and support warehouse operations.

You will act as liaison between purchasing and warehouse teams, process receipts, track deliveries, and help resolve discrepancies.

Ideal candidates have a high school diploma, 3+ years in inventory/logistics, ERP experience (Prophet 21 a plus), and strong Excel/Office skills; forklift experience preferred.

Qualifications

• High school diploma or equivalent required.
• 3+ years of inventory, warehouse, logistics, or related experience.
• Experience with ERP systems; Prophet 21 experience is a plus.
• Strong computer skills, including Excel, Outlook, Word, and PowerPoint.
• Detail-oriented with strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities and work independently.
• Knowledge of Lean or 5S principles is a plus.
• Forklift experience or certification is preferred; willingness to learn required.

Responsibilities

• Coordinate inventory activities to ensure accurate inventory records and product availability.
• Manage inbound and outbound inventory transactions within the ERP system.
• Support receiving operations by tracking deliveries, processing receipts, and resolving discrepancies.
• Assist with shipping documentation, delivery confirmations, and invoicing issues.
• Perform inventory reconciliations, cycle counts, and serial number verification.
• Manage damaged, overage, shortage, and freight claim processes.
• Enter and manage customer orders, returns, and related documentation.
• Collaborate across departments to improve processes and support customer satisfaction.
• Maintain accurate records and documentation related to inventory and freight activities.

Skills

Detail-oriented

Problem-solving

Communication

Independent worker

Team player

Education

High school diploma or equivalent

Tools

ERP systems Prophet 21

Microsoft Office 365

Job description

Standard Air has grown through the past 70 years by serving the commercial and residential HVAC contractors with quality pre-sale application and post-sales support and a large inventory of equipment and parts. Our employees are committed to continuing this unparalleled dedication to facilitate our contractor-partners success.Join our team as a Shipping/Receiving Coordinator and play a key role in ensuring inventory accuracy, operational efficiency, and exceptional customer service. This position serves as a liaison between purchasing and warehouse operations, helping maintain the smooth flow of inventory throughout our facilities.

Key Responsibilities

• Coordinate inventory activities to ensure accurate inventory records and product availability.
• Manage inbound and outbound inventory transactions within the ERP system.
• Support receiving operations by tracking deliveries, processing receipts, and resolving discrepancies.
• Assist with shipping documentation, delivery confirmations, and invoicing issues.
• Perform inventory reconciliations, cycle counts, and serial number verification.
• Manage damaged, overage, shortage, and freight claim processes.
• Enter and manage customer orders, returns, and related documentation.
• Collaborate across departments to improve processes and support customer satisfaction.
• Maintain accurate records and documentation related to inventory and freight activities.

Qualifications

• High school diploma or equivalent required.
• 3+ years of inventory, warehouse, logistics, or related experience preferred.
• Experience with ERP systems; Prophet 21 experience is a plus.
• Strong computer skills, including Microsoft Office 365 (Excel, Outlook, Word, and PowerPoint).
• Detail-oriented with strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities and work independently.
• Knowledge of Lean or 5S principles is a plus.
• Forklift experience or certification is preferred; willingness to learn required.

What We're Looking For

• A dependable and proactive team player.
• Strong attention to detail and commitment to accuracy.
• Ability to build positive working relationships across departments.
• A customer-focused mindset with a continuous improvement approach.

This is an excellent opportunity for a highly organized professional who enjoys working in a fast-paced environment and contributing to operational success through inventory accuracy and process excellence.