Shipping Office Assistant

Sofidel S.p.A.; Haines City (FL); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Competitive hourly wages

Medical, dental, vision insurance

401(k) plan with company match

Paid time off and holidays

Career development

Safety, innovation, sustainability

Job summary

Sofidel America, a leading tissue paper manufacturer, seeks a Shipping Office Assistant to join our Haines City, FL team. The role focuses on processing outbound shipping documentation, data entry in SAP, and maintaining accurate records with a strong emphasis on accuracy and organization.

The ideal candidate is detail-oriented, bilingual in English and Spanish, and experienced in shipping administration. Join a growing global organization that values safety, sustainability, and career

Qualifications

• High School Diploma required; associates degree a plus.
• Minimum 3 years shipping/receiving admin experience.
• HACCP & OSHA knowledge preferred.
• Bilingual in English and Spanish.

Responsibilities

• Check in drivers, verify info, log, assign door.
• Data entry in SAP and billing orders.
• Communicate with Transportation Office Assistant on ETAs.
• Prepare shipping labels for small packages.
• Coordinate with other departments for deliveries.
• Monitor and respond to emails; scan and file paperwork.

Skills

Bilingual English/Spanish

Excellent organizational skills

Strong communication skills

Interpersonal abilities

Education

High School Diploma

Associate's degree (plus)

Tools

SAP

MS Office

Job description

Position Overview

Sofidel America, a subsidiary of the Sofidel Group, is a leading manufacturer of tissue paper products for hygienic and household use. We are currently seeking a Shipping Office Assistant (SOA) to join our Haines City, FL team. We are looking for a detail oriented and organized professional who is interested in a long term opportunity with a stable and growing organization.

Position Overview

Sofidel America, a subsidiary of the Sofidel Group, is a leading manufacturer of tissue paper products for hygienic and household use. We are currently seeking a Shipping Office Assistant (SOA) to join our Haines City, FL team. We are looking for a detail oriented and organized professional who is interested in a long term opportunity with a stable and growing organization.

As a Shipping Office Assistant (SOA), you will be responsible for processing outbound shipping documentation, verifying shipping information, maintaining accurate records, and ensuring all documentation is properly scanned and filed. This role requires accuracy, attention to detail, and adherence to established procedures while supporting the efficient movement of outbound shipments.

Job Responsibilities

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paper work, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements

• High School Diploma required; Associate's degree a plus
• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities

Company Benefits

Why join Sofidel?

• Competitive hourly wages
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Career development within a growing global organization
• A values-driven culture focused on safety, innovation, and sustainability

Work Environment