Shipping + Admin Assistant

Electric Picks Jewelry; Village of Irvington (NY); On-site; USD 25,000 - 32,000; Full time

Job summary

Electric Picks Jewelry in Irvington, NY is seeking a detail-oriented Shipping & Admin Assistant. You will batch online orders, print shipping labels, and carefully pack jewelry to ensure accurate and timely dispatch.

You will work with the Shipping Coordinator and Operations team, handling routine software tasks and inventory counts while maintaining neat packing stations and up-to-date procedures.

Qualifications

• Experience in administrative support or order processing.
• Comfort with computers and learning new software.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities.
• Reliable, communicates clearly, and asks for clarification when needed.
• Interest in jewelry.

Responsibilities

• Organize and batch online orders for daily fulfillment.
• Print and organize shipping labels and packing slips; ensure accuracy.
• Review order details, shipping methods, and special instructions.
• Prioritize orders based on deadlines.
• Pick and pack jewelry orders according to packaging guidelines.
• Assist with shipping software tasks and flag issues.
• Prepare outgoing orders for carrier pickups.
• Replenish packing supplies and assist with inventory counts.
• Keep order paperwork, supplies, and packing stations neat.
• Follow shipping procedures and update instructions.
• Assist with daily tracking and data entry.

Skills

Organizational skills

Attention to detail

Administrative support

Order processing

Fulfillment experience

Team player

Tools

Shopify

Loop

Job description

We’re looking for an organized, detail-oriented Shipping & Admin Assistant to join our growing jewelry team in Irvington, NY!

This hands-on role combines administrative tasks with order packing. Much of your day will involve organizing and batching online orders, printing shipping labels and packing slips, and checking details to help orders go out accurately and on time. You’ll work closely with our Shipping Coordinator and Operations team, while also helping pick and carefully package our jewelry.

If you enjoy keeping things organized, following a process, and checking off a detailed to-do list, this could be a great fit.

Position Overview

• Full-time: Monday–Friday, 9:00 AM–5:30 PM
• On-site at our Irvington, NY office
• A combination of computer-based work and hands-on packing, with extended periods of standing

Key Responsibilities

• Organize and batch online orders for daily fulfillment
• Print and organize shipping labels and packing slips, checking that information is accurate
• Review order details, shipping methods, and special instructions before processing
• Help prioritize orders based on shipping deadlines
• Pick and carefully pack jewelry orders according to our packaging guidelines
• Assist with routine shipping software tasks and flag issues to the Shipping Coordinator
• Help prepare outgoing orders for carrier pickups
• Replenish packing supplies and assist with inventory restocking and counts
• Keep order paperwork, supplies, and packing stations neat and organized
• Follow shipping procedures and help keep instructions up to date
• Assist with daily tracking, data entry, and other Operations tasks as needed

Our Ideal Candidate

• Has experience in administrative support, office coordination, order processing, or fulfillment
• Is comfortable using computers, entering information accurately, and learning new software
• Has strong organizational skills and close attention to detail
• Can manage several small tasks, keep track of priorities, and follow through
• Is dependable, communicates clearly, and asks questions when something needs clarification
• Enjoys both independent work and being part of a team
• Takes pride in accurate work and thoughtful packaging
• Has an interest in jewelry and accessories

Experience in a busy office setting, such as a dental, medical, or legal office can translate well to this position. Shipping experience is helpful, and familiarity with Shopify or Loop is a plus.