Account Assistant Position

Sulekha.com; New York (NY); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off

Sick Leave

Job summary

ASHI Diamonds LLC, a leading Bridal and Fashion Jewelry Company in Midtown Manhattan, seeks an experienced Accounts Assistant to join our finance team. The role focuses on reconciliations, billing controls, A/R review, and management reporting.

You will independently manage assigned tasks while reviewing teammates’ work and supporting variable accounting processes. Requirements include strong accounting knowledge, excellent Excel skills, and the ability to analyze and resolve discrepancies.

Qualifications

• Strong experience in accounting, accounts receivable, billing, reconciliation and reporting.
• Excellent Excel skills and ability to work with large data sets and detailed reports.
• Experience with bank reconciliations, account analysis and invoicing processing.
• Familiarity with sales commissions, management reports and credits.
• Ability to review and cross-check work and meet deadlines.
• Attention to detail and proactive problem solving.

Responsibilities

• Prepare and review bank statements, perform bank reconciliations and document accordingly.
• Review customer A/R, open memos, resolve discrepancies with customers.
• Prepare monthly control reports and related accounting checks.
• Review commissions and monthly withdrawals by sales reps.
• Review monthly buying group statements and vendor invoices.
• Enter/vendor credits, adjust invoices, and support payment processing.
• Review contractor bills and support payments.
• Post bi-weekly memos and monthly credit invoices.
• Review daily shipping invoices, memos, and related reports.
• Identify discrepancies by comparing invoices with system reports.
• Cross-check shipping reports with inventory records.
• Review memos for returns and ensure proper posting.
• Assist with flyer billing, subsidy analysis, and vendor charges.
• Support inventory reconciliation and display inventory management.
• Create FedEx shipping labels when required.

Skills

Accounting & reconciliation

Excel proficiency

Analytical skills

Documentation & attention to detail

Communication & coordination

Independent & team review

Education

Bachelor’s degree in accounting/finance/business

Tools

DIaspark or jewelry accounting software

Job description

Account Assistant Position Job Description

Job Opening – Accounts Assistant

ASHI Diamonds LLC, a leading Bridal and Fashion Jewelry Company for over 40 years, located in Midtown Manhattan, New York, has an opening for Account Assistant.

We are looking for an experienced and detail-oriented Accounts Assistant to join our team.

The ideal candidate should have strong experience and knowledge of general accounting principles and practices, reconciliations, billing controls, sales and commission reporting, and management reporting. The position requires someone who can independently manage assigned responsibilities while also reviewing and cross-checking the work of other team members.

Key Responsibilities

• Prepare and review bank statements and do bank reconciliations and proper documentation.
• Review of customer A/R and o pen m emo statements for the discrepancies and reply and solve them with the customers.
• Prepare m onthly c ontrol r eports and related accounting checks.
• Review and a nalyze s ales r epresentative c ommissions and monthly commission withdrawals.
• Review m onthly buying group s tatements.
• Entering and checking vendor purchase Invoices , application of the vendor credits and adjustments of vendor credits and Invoices .
• Review contractor bills and support payment preparation.
• Perform bi-weekly m emo posting checks and monthly c redit I nvoice checks.
• Review daily shipping i nvoices, m emos, and related transaction reports.
• Review previous-day i nvoices against system reports and identify discrepancies.
• Cross-check shipping reports with inventory records.
• Review m emo r eturns and ensure proper processing and posting.
• Checking daily sales exception reports and solving the discrepancies.
• Assist with flyer billing and subsidy analysis, including vendor charges, mailing charges, and final billing.
• Support inventory reconciliation and display inventory management.
• Create FedEx s hipping l abels when required

Required Skills & Experience

• Strong experience in accounting, accounts receivable, billing, reconciliation, and strong analytical skills, shows booking experience is a plus.
• Strong Excel skills and ability to work with detailed reports and large amounts of data.
• Experience with bank reconciliations and account analysis.
• Good understanding of i nvoices, c redits, m emos, and sales transaction processing.
• Experience reviewing sales commissions and management reports.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and ability to identify discrepancies.
• Ability to independently manage deadlines and follow up on pending items.
• Good communication and coordination skills.
• Experience with accounting software; experience with DIaspark or similar Jewelry Accounting Software would be an advantage.

Preferred Profile

We are looking for someone who is not limited to data entry or basic bookkeeping. The candidate should be comfortable reviewing, analyzing, cross-checking, and taking ownership of accounting and operational reports. High level of attention to detail and accuracy, great planning and organization skills & must be able to multi-task and adjust to new situations quickly.

Experience in the jewelry industry, wholesale distribution, or a similar inventory-driven business would be preferred but is not mandatory.

Position Type: Full-Time

Experience: Preferably 3+ years of relevant accounting, reporting, reconciliation, or operations experience.

Education: Bachelor’s degree in accounting, Finance, Commerce, Business Administration, or a related field preferred.

Salary & Benefits

$60,000/ Year - Health Insurance, Retirement Plan, 2 weeks Paid and 1-week sick days leave.