Jewelry Cataloging & Quality Control Assistant

Abbott & Oaks; Marblehead (MA); On-site; USD 36,000 - 48,000; Full time

Job summary

Abbott & Oaks is seeking a meticulous Jewelry Cataloging & Quality Control Assistant to support product cataloging, repair coordination, photography review, and daily jewelry operations.

The role focuses on accuracy across listings, organizing workflows, and collaboration with jewelers, photographers, and catalogers. Strong attention to detail and experience with Shopify are a plus.

Qualifications

• Demonstrated accuracy in cataloging and data entry.
• Ability to identify inconsistencies across product records.
• Comfort with digital tools like Shopify and spreadsheets.
• Experience or interest in jewelry and gemology helpful.

Responsibilities

• Coordinate repairs, restorations, and reviews with jewelers and catalogs teams.
• Track resizing requests and ensure clear communication with jewelers.
• Prepare pieces for review, photography, cataloging, and customer requests.
• Organize items through repair, resize, photography, and listing workflows.
• Maintain accurate internal notes on status, repairs, sizing, and materials.
• Review Shopify listings for accuracy and completeness.
• Confirm product details: measurements, materials, gemstones, and attributes.
• Flag missing or inconsistent information before listing goes live.
• Support ongoing cleanup and quality control of listings.
• Assist with photography prep and organizing pieces before/after shoots.
• Flag items needing additional photos, re-shoots, or styling changes.
• Assist with records for stones, metals, hallmarks, and documentation.

Skills

Attention to detail

Highly organized

Shopify familiarity

Cross-functional collaboration

Gemology knowledge

Education

GIA coursework

Tools

Shopify

Job description

Jewelry Cataloging & Quality Control Assistant

About Abbott & Oaks

Abbott & Oaks is a fast-growing vintage and antique jewelry company specializing in one-of-a-kind pieces with history, character, and exceptional craftsmanship. We are looking for a highly organized, detail-oriented Jewelry Cataloging & Operations Assistant to support our product cataloging, repair coordination, photography review, and day-to-day jewelry operations.

Ideal Candidate

You are meticulous, reliable, and naturally curious about jewelry. You enjoy organizing information, solving small operational problems, and making sure nothing falls through the cracks. You should be excited to learn, comfortable handling fine jewelry, and motivated by getting the details right. This is an exciting, hands-on new role with lots of room to grow at the company.

Responsibilities

• Coordinate jewelry fixes, repairs, and restoration needs with the jeweler and cataloging teams.
• Track ring resizing requests and ensure details are clearly communicated to jewelers.
• Prepare pieces for jeweler review, photography, cataloging, and customer requests.
• Help organize and prioritize items moving through the repair, resize, photography, and listing process.
• Maintain accurate internal notes on product status, repair needs, sizing, and special considerations.
• Review Shopify product listings for accuracy, consistency, and completeness.
• Help confirm product details, including measurements, condition notes, materials, gemstone details, sizing, and other key attributes.
• Flag missing or inconsistent product information before items go live.
• Support ongoing cleanup and quality control of product listings.
• Help prepare jewelry for photography and organize pieces before and after shoots.
• Flag pieces that may need additional photos, re-shoots, cleaning, or styling adjustments.
• Assist with organizing pieces that require GIA review, gemstone identification, or additional documentation.
• Track GIA-related notes, certificates, or gemstone details.
• Support the team in maintaining accurate records around stones, metals, hallmarks, and other product attributes.
• Help answer customer questions related to product details, sizing, condition, measurements, materials, and availability.

Qualifications

• Strong attention to detail and ability to spot inconsistencies.
• Highly organized and comfortable managing many small details across multiple products.
• Comfortable working with digital systems such as Shopify, spreadsheets, or inventory tools.
• Ability to work cross-functionally with jewelers, photographers, catalogers, marketing, and customer experience.
• GIA coursework, jewelry experience, or gemology knowledge is a plus, but not required.
• Experience with Shopify or ecommerce product cataloging is a plus, but not required.