Office Administrator

Ballard-Spahr-LLP; San Francisco (CA); Hybrid; USD 145,000 - 165,000; Full time

Benefits offered by this job

Excellent benefits package

On-site with periodic remote work

Job summary

Ballard Spahr LLP seeks an Office Administrator for its San Francisco office. This on-site role requires leadership to manage a direct support team that assists attorneys and clients, with periodic remote work.

You will oversee budgeting, facilities, and events while driving initiatives with the firm and office management teams. The position emphasizes strategic thinking, problem-solving, and people development, offering a pathway for growth within a nationally recognized firm.

Qualifications

• Bachelor’s degree and a minimum of 5 years’ experience in a law firm or other professional services environment are required.
• Strong leadership, organizational, client service, and oral and written communication skills.
• Experience in facilities management, budget planning and control, project management, and personnel management and development.

Responsibilities

• Create and execute systems, processes, policies, and procedures for all aspects of office operations.
• Create and monitor the office’s budget.
• Oversee space utilization, facilities management, and construction projects.
• Coordinate and supervise office event planning and execution.
• Manage community engagement activities, including charitable giving campaigns and community service initiatives.
• Support the Office Managing Partner on office initiatives.

Skills

Leadership

Growth mindset

Communication

Detail-oriented

Education

Bachelor’s degree

Job description

Department: Office AdministrationAbout Us:Ballard Spahr, is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.Join our dynamic team as the Office Administrator for the San Francisco office. Reporting to the Senior Director of Workplace Operations, you will manage the full life cycle of the direct support team, ensuring that each member has the skills needed to successfully support the attorneys and clients on their team, provide each team member with opportunities to learn, develop, and progress in their careers, and promote the team concept to ensure well-trained coverage is always available. In addition, you will work with the firm’s outsourced vendor to oversee office services and facilities, and lead key initiatives for both the firm and office. You will collaborate with a talented management team -including Administrators from other offices and chiefs from various administrative departments -and engage daily with lawyers and professionals in a stimulating, rewarding environment. We are seeking a leader who excels at creative thinking, problem-solving, and driving positive change.Apply now to make a meaningful impact! This position is primarily on-site, with flexibility to work remotely periodically.Why Join Us?Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.Your Role:As the Office Administrator in our San Francisco office, your responsibilities include but are not limited to:Creating and executing systems, processes, policies, and procedures for all aspects of office operations.Creating and monitoring the office’s budget.Overseeing space utilization, facilities management, and construction projects.Coordinating and supervising office event planning and execution.Managing community engagement activities, including charitable giving campaigns and community service initiatives.Supporting the Office Managing Partner on office initiatives.What We’re Looking For:Leadership: Guide, influence, and inspire individuals to achieve shared objectives.Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.Communication: Strong verbal and written communication abilities.Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.Required Experience:A bachelor’s degree and a minimum of 5 year’s experience in a law firm or other professional services environment are required. Qualified candidates will possess strong leadership, organizational, client service, and oral and written communication skills. Candidates should also have experience in facilities management, budget planning and control, project management, as well as personnel management and development.The targeted salary range for this position is from $145,000 – $165,000 which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.Ready to Grow with Us?If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.The firm is not accepting resumes from search firms for this position.